FY27 Outside Agency Grant Application

Exactly as extracted, unformatted — for checking against the original. The readable version is easier to read.

Queen
OFFICE OF BUDGET AND FINANCE
The Liberty Building
Anne’s
107 North Liberty Street
Centreville, Maryland 21617
County
Telephone: (410) 758-4064
County Commissioners:
Fax: (410) 758-3036
James J. Moran, At Large
Jack N. Wilson, Jr., District 1
J. Patrick McLaughlin, District 2
Philip L. Dumenil, District 3
Christopher M. Corchiarino, District 4
January 9, 2026
RE: Queen Anne’s County FY27 Outside Agency Grants
The Queen Anne’s County Office of Budget & Finance is currently preparing the FY2027 Operating Budget.
The grant program will be managed by our vendor, Eleventh House Solutions (EHS), to ensure a transparent,
equitable, and professional grant process. Applications must be sent to Karen Rodgers at krodgers@qac.org
and Joyce at QAC@eleventhhousesolutions.com. Any questions can be directed to Gina Williams at 541-
788-1507 or via email at gina@eleventhhousesolutions.com.
Key Program Details
The Queen Anne’s County Outside Agency Grant Program supports projects that directly benefit Queen Anne’s
County residents or businesses. All funding requests must:
● Include a detailed explanation of the need for funding and the project/program’s alignment with County
priorities.
● Provide a line-item budget indicating how County funds will be used.
● Submit supporting documentation, including a current SDAT Certificate of Good Standing and the
organization’s type (e.g., nonprofit, for-profit, etc.).
Funding is available only for capital costs or special projects, not for ongoing or operating expenses. Requests
must align with County objectives and may not exceed the amounts indicated in the submitted applications.
Enhanced Oversight and Accountability
● To maintain transparency, all applications are subject to audit to ensure funds are used as planned.
● Grantees must submit mid-year and final reports detailing fund utilization, project progress, and
outcomes.
● Successful applicants are required to acknowledge the County’s contribution publicly (e.g., press
releases, social media posts), with proof included in final reports.
Conflict of Interest Policy
To promote fairness, a Conflict of Interest Disclosure Form will be completed by all participating
Commissioners and reviewers to prevent undue influence on funding decisions.

Submission Details and Deadlines
If your organization is interested in applying, please submit the required forms by February 13th, 2026, to:
Karen Rodgers
krodgers@qac.org
AND
Queen Anne’s County Office of Budget & Finance
ATTN: Joyce, c/o Eleventh House Solutions
qac@eleventhhousesolutions.com
We encourage all applicants to carefully review the guidelines and ensure all documentation is complete. The
program emphasizes transparency, equity, and alignment with the County’s priorities.
For any questions or further clarification, contact Gina Williams by phone at 541-788-1507 or by email at
gina@eleventhhousesolutions.com.
Best regards,
Karen Rodgers
Accountant III

Queen O F F I C E O F B U D G E T A N D FINANCE
The Liberty Building
Anne’s
107 North Liberty Street
Centreville, Maryland 21617
County
Telephone: (410) 758-4064
Fax: (410) 758-3036
County Commissioners:
James J. Moran, At Large
J ack N. Wilson, Jr., District 1
J. Patrick McLaughlin, District 2
Philip L. Dumenil, District 3
Christopher M. Corchiarino, District 4
Queen Anne’s County Outside Agency Grant Program
Policies and Procedures for Grantees
Introduction
The Queen Anne’s County Outside Agency Grant Program supports organizations that directly benefit
the County's residents and businesses. These policies and procedures ensure the equitable and
transparent use of funds while promoting accountability and alignment with County priorities.
Eligibility Requirements
To qualify for funding, organizations must:
1. Be registered nonprofit entities or community groups in good standing with the IRS and the
Maryland State Department of Assessments and Taxation (SDAT).
2. Operate within Queen Anne’s County or provide direct services to its residents.
3. Propose projects aligned with County priorities in areas such as community development,
education, arts, and health.
Funding is available only for capital costs or special projects. Requests for ongoing or operational
expenses will not be considered.
Application Requirements
Grantees must submit the following documents:
1. Line-Item Budget: A detailed breakdown of project costs and how County funds will be utilized.
2. Certificate of Good Standing: A current certificate from SDAT, issued within the last two years.
3. IRS Determination Letter: Proof of nonprofit status for applicable organizations.
4. Financial Records: The most recent financial statements or IRS Form 990.
5. Project Narrative: A detailed explanation of the project, including objectives, timeline, and
anticipated community impact.

6. Proof of Local Impact: Documentation showing direct benefits to Queen Anne’s County
residents (e.g., service logs or testimonials).
7. Promotional Plan: A summary of how the organization will acknowledge the County’s
contribution.
8. Conflict of Interest Certification: Acknowledgment of compliance with the County’s Conflict of
Interest Policy.
Funding Terms and Conditions
Grant Agreement
Approved grantees must sign a Grant Agreement that outlines:
● The approved scope of work and budget.
● Reporting requirements.
● Terms of fund disbursement.
Use of Funds
Funds must be used exclusively for the purposes outlined in the approved application. Any deviation
requires prior written approval. Misuse of funds will result in the termination of funding and potential
ineligibility for future grants.
Unused Funds
Grantees must submit a Budget Extension Request for approval if funds remain unspent by the
project’s end. Unspent amounts exceeding $50 must be returned to the County.
Reporting Requirements
Accountability is a cornerstone of the grant program. Grantees are required to submit the following
reports:
1. Mid-Year Report (Due December 31):
○ Summary of activities and expenditures to date.
○ Description of progress toward project goals.
○ Any challenges encountered and plans to address them.
2. Final Report (Due June 1):
○ Comprehensive summary of project outcomes.
○ Detailed financial documentation, including invoices and receipts.
○ Proof of public acknowledgment of the County’s support (e.g., social media posts, press
releases).

Promotional Requirements
Grantees must publicly acknowledge the County’s contribution in all promotional materials, such as:
● Press releases.
● Social media posts.
● Public events or programs funded by the grant.
Proof of acknowledgment must be included in the Final Report.
Audits and Monitoring
To ensure compliance with grant terms, the County reserves the right to:
● Conduct site visits to monitor project progress.
● Request additional documentation for auditing purposes.
Failure to comply with these requirements may result in the termination of funding and disqualification
from future grants.
Conflict of Interest Policy
To maintain fairness and transparency:
1. Grantees must disclose any relationships with County Commissioners or staff that could
present a conflict of interest.
2. All participating commissioners will complete a Conflict of Interest Disclosure Form and abstain
from decisions involving organizations with which they have personal or professional ties.
Timeline for FY27
1. January 9, 2026: Official announcement of the grant opportunity.
2. February 13, 2026: Application submission deadline.
3. June 2026: Evaluation and award decisions.
4. September-October: Disbursements
5. December 31, 2026: Mid-year reports due.
6. June 1, 2027: Final reports due.
Contact Information
For any questions or assistance, please contact:
● Joyce: qac@eleventhhousesolutions.com
● Gina Williams: gina@eleventhhousesolutions.com or 541-788-1507

Queen Anne’s County
FY2027 Outside Agency Capital Grant Request
Organization Name:
Type of Organization: (For profit / Non-Profit)
Address:
Contact Information:
FY2027 Requested Amount:
Required Documentation:
Line-Item Budget
● A detailed breakdown of how the County funds will be spent, with clear allocations for specific
costs tied to the proposed project/program.
Certificate of Good Standing
● A current Certificate of Good Standing from the Maryland State Department of Assessments
and Taxation (SDAT), issued within the last two years.
IRS Determination Letter
● For nonprofit organizations, proof of 501(c)(3) status or equivalent designation.
Financial Records
● Most recent financial statements, such as a balance sheet, profit and loss statement, or IRS
Form 990.
Organization Overview
● A document outlining the organization’s mission, goals, and recent accomplishments.
Project Narrative
● A detailed explanation of the proposed project or program, including goals, objectives,
anticipated community impact, and alignment with County priorities.
Proof of Local Impact (if applicable)
● Documentation demonstrating how the project will directly benefit Queen Anne’s County
residents or businesses. Examples include service logs, past project summaries, or testimonials.

Conflict of Interest Certification
● Acknowledgment that the organization understands and complies with the County’s Conflict of
Interest Policy.
Promotional Plan
● A brief outline of how the organization will acknowledge County support (e.g., social media
posts, press releases).
Supplemental Documentation (Optional)
● Any additional materials to support the application, such as photographs, maps, or letters of
support from community stakeholders.
By signing below, I affirm that these funds will not be used for political purposes and that these funds will
be utilized for the direct benefit of Queen Anne’s County citizens and/or businesses, specifically as
described above.
Director Signature and Date: __________________________________________________________
Email to krodgers@qac.org and qac@eleventhhousesolutions.com no later than February 13th, 2026 at
5pm. Late applications will not be accepted. Applications must be sent as one PDF file.

Queen Anne's County Funding Request
Fiscal Year 2027 Budget
Schedule of Organization's Total Revenues
Instructions:
This schedule should reflect the organization's total revenues from all sources for each of the years listed.
Requested
Revenue Categories 2024 2025 2026 2027
Actual Actual Budget Budget
Queen Anne's County Funding
Federal Funding
State Funding
Other Local Funding
Fees, Donations
Other (Specify)
Total Revenues
0 0 0 0

Queen Anne's County Funding Request
Fiscal Year 2027 Budget
Schedule of Organization's Total Expenditures
Instructions:
This schedule should reflect the organization's total expenditures funded from all revenue sources for each year listed.
Requested
Expenditure Line Items 2024 2025 2026 2027
Actual Actual Budget Budget
ex. Salaries
ex. Benefit Costs
ex. Office Supplies
ex. Consulting
Total Expenditures
0 0 0 0
FY27 - Outside Agency Line Item Detail.xlsx