rfb_rent2024_2024.01.12_final.pdf
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Town of Centreville Queen Anne’s County, Maryland 200 Tillable Acre Farmfor Rent Request for Bids Documents Available: Friday, January 12, 2024 @ 1:00p.m.
Mandatory Pre-Bid Meeting: Wednesday, January 24, 2024@ 9:00a.m.
Bid Due: Friday, February 16, 2024@ 1:00p.m.
Bid Location: Centreville Town Hall 101 Lawyers Row Centreville, MD 21617 Bid Contact(s): Gary Phillips
(p) 443-262-4602
gphillips@townofcentreville.org Jacki Payne
(p) 443-262-4602
jpayne@townofcentreville.org 2 Table of Contents Contents Page Request for Bids ................................................................................................... 3 Scope, Bid Instructions, Payment Schedule ......................................................... 4 Bid Sheet ............................................................................................................... 5
MDE Discharge Permit .......................................................................... Appendix A Sample Lease ........................................................................................ Appendix B Farm Map Spray Irrigation Boundaries ................................................ Appendix C Farm Map CREP Boundaries ................................................................. Appendix D
3
REQUEST FOR BIDS
FOR
RENT FOR TILLAGE
The Town Council of Centreville is accepting sealed bids from qualified and interested bidders for the following project:
Rent for tillage of the Town of Centreville’s farm (approximately 200 tillable acres) located at 751 Hope Road for the 2024 growing season with optional annual renewals.
The Town Council of Centreville is also referred to as the “Town of Centreville” or the “Town” in the bid documents.
Bid packages will be available on Friday, January 12, 2024 @ 1:00 p.m. from Town Hall, Town of Centreville, 101 Lawyers Row, Centreville Maryland 21617, 410-758-1180, or found as a download in .pdf form on the Town's website: www.TownofCentreville.org.
A mandatory on-site pre-bid meeting will be held on Friday, January 24, 2024@ 9:00 a.m. at the Centreville Wastewater Reuse Farm, 751 Hope Rd, Centreville, MD 21617. Individuals interested in submitting a bid should contact the Town office for further information.
Bids must be received at Town Hall by Friday, February 16, 2024 @ 1:00 p.m. at which time they will be publicly opened and read aloud. Late arriving bids will not be opened.
The Town of Centreville reserves the right to reject any and all bid proposals, to waive any requirements, to accept all or part of any proposal and to award as may be considered to be in the best interest of the Town. Award of the contract is subject to the approval of the Town Manager and Town Council of Centreville. Gary Phillips, Acting Director of Public Works, and Jacki Payne, Public Works Administrative Assistant, will be the contacts for this bid process and can be reached
at (p) 443-262-4602 or by e-mail –gphillips@townofcentreville.org/ jpayne@townofcentreville.org.
The Town of Centreville is an Equal Opportunity Employer. Discrimination based on age, race, sex, handicap or national origin is expressly prohibited.
4 Scope, Bid Instructions, and Payment Schedule The Town of Centreville owns the farm located at 751 Hope Road and operates it as a Water Reuse Farm. The farm consists of 200+/- tillable acres with 10 walking pivot irrigations. The sole purpose of this farm is to discharge treated effluent generated from the Town’s Wastewater Treatment Plant in compliance with MDE Discharge Permit 20-DP-3323.
Lessee shall not, under any circumstances, apply chicken manure to the demised premises nor do anything else in contravention of the Lessor’s Maryland Department of the Environment Discharge Permit #20-DP-3323.
Lessee shall conduct all farming operations on the demised premises in a normal, customary, farm-like manner, and shall maintain the demised lands in a state of cultivation including weed control. Ditching of agricultural lands shall not be allowed without the consent of the Lessor and at no time shall ditch leads extend into any buffer strips.
Lessee shall indemnify and hold Lessor harmless for any claim, demand, charge, liability, or cause of action arising from Lessee’s actions under this lease, including reimbursement of attorney’s fees incurred by Lessor in the defense of such claim, demand or cause of action.
Lessee shall plant 100% of the tillable acreage in a winter cover crop (wheat, barley, oats, rye, etc.) and it shall be the Lessee’s responsibility to fund the planting of the cover crop.
Lessee must complete a Nutrient Management Plan, at Lessee’s expense, and provide a copy of this Plan to the Town of Centreville by January 10th of each year the lease is in effect. The tillable acreage must be sub-soiled annually.
Any damage occurring to the CRP/CREP strips that is caused by the Lessee shall be the Lessee’s responsibility to repair, replant, etc.
Instructions Bidders are to bid per acre for the calendar year 2024 with the possible 2-year extension to expire on December 31, 2026.
A certificate of insurance is to be included with the submitted bid package to be considered a valid bid.
Payment Lessee is to make equal semi-annual rent payments equal to one-half of the total annual payment, payable to the Town of Centreville. Payments must be made by April 1st for the calendar year tilled and the second half of the total rent paid by October 1st of that year.
Any unpaid installment will be subject to a 3% penalty for each month the balance remains outstanding.
5 Bid Sheet Bidder’s Name:
Bidder’s Address:
Contact Name:
Phone:
Email:
Federal Employer’s Identification #:
Per Acre Rent Bid: $ Written Numbers Per Acre Rent Bid: $ Written Words Total Annual Bid Price for 200 Tillable Acres: $ Signed: Date:
Witnessed: Date:
Accepted By: Date:
Carolyn M. Brinkley, Town Manager Town of Centreville 6
Appendix A
Maryland Department of the Environment Permit # 20-DP-3323 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27
Appendix B
Sample Lease Agreement 28 29 30 31
Appendix C
Farm Map Spray Irrigation Boundaries 32 33
Appendix D
Farm Map CREP Boundaries 34