rfb_rent2024_2024.01.12_final.pdf

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This is a Request for Bids issued by the Town of Centreville for rent-for-tillage of the Town’s Water Reuse Farm—approximately 200 tillable acres at 751 Hope Road—for the 2024 growing season with optional annual renewals. Bid packages are available beginning January 12, 2024 at 1:00 p.m.; a mandatory on-site pre-bid meeting is scheduled for January 24, 2024 at 9:00 a.m.; sealed bids are due at Centreville Town Hall by February 16, 2024 at 1:00 p.m. The farm is operated to discharge treated effluent under MDE Discharge Permit #20-DP-3323 and the lessee must comply with that permit (including a specific prohibition on applying chicken manure), plant 100% of tillable acreage in a winter cover crop at the lessee’s expense, complete and deliver a Nutrient Management Plan by January 10 each lease year, and sub-soil the tillable acreage annually. Bidders must submit a certificate of insurance with their bid, bid per acre (with a bid sheet provided), and, if awarded, make equal semi-annual rent payments due April 1 and October 1 (late installments incur a 3% monthly penalty). The Town reserves rights to reject or accept bids and award is subject to Town Manager and Town Council approval; appendices include the MDE permit, a sample lease, and farm maps.

200 tillable acres 751 Hope Road water reuse farm MDE Discharge Permit 20-DP-3323 bid due Feb 16 2024 winter cover crop nutrient management plan payment schedule

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Town of Centreville
Queen Anne’s County, Maryland
200 Tillable Acre Farmfor Rent
Request for Bids
Documents Available: Friday, January 12, 2024 @ 1:00p.m.
Mandatory Pre-Bid Meeting: Wednesday, January 24, 2024@ 9:00a.m.
Bid Due: Friday, February 16, 2024@ 1:00p.m.
Bid Location: Centreville Town Hall
101 Lawyers Row
Centreville, MD 21617
Bid Contact(s): Gary Phillips
(p) 443-262-4602
gphillips@townofcentreville.org
Jacki Payne
(p) 443-262-4602
jpayne@townofcentreville.org

2
Table of Contents
Contents Page
Request for Bids ................................................................................................... 3
Scope, Bid Instructions, Payment Schedule ......................................................... 4
Bid Sheet ............................................................................................................... 5
MDE Discharge Permit .......................................................................... Appendix A
Sample Lease ........................................................................................ Appendix B
Farm Map Spray Irrigation Boundaries ................................................ Appendix C
Farm Map CREP Boundaries ................................................................. Appendix D

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REQUEST FOR BIDS
FOR
RENT FOR TILLAGE
The Town Council of Centreville is accepting sealed bids from qualified and interested bidders for
the following project:
Rent for tillage of the Town of Centreville’s farm (approximately 200 tillable acres) located at 751
Hope Road for the 2024 growing season with optional annual renewals.
The Town Council of Centreville is also referred to as the “Town of Centreville” or the “Town” in
the bid documents.
Bid packages will be available on Friday, January 12, 2024 @ 1:00 p.m. from Town Hall, Town of
Centreville, 101 Lawyers Row, Centreville Maryland 21617, 410-758-1180, or found as a download
in .pdf form on the Town's website: www.TownofCentreville.org.
A mandatory on-site pre-bid meeting will be held on Friday, January 24, 2024@ 9:00 a.m. at the
Centreville Wastewater Reuse Farm, 751 Hope Rd, Centreville, MD 21617. Individuals interested
in submitting a bid should contact the Town office for further information.
Bids must be received at Town Hall by Friday, February 16, 2024 @ 1:00 p.m. at which time they
will be publicly opened and read aloud. Late arriving bids will not be opened.
The Town of Centreville reserves the right to reject any and all bid proposals, to waive any
requirements, to accept all or part of any proposal and to award as may be considered to be in the
best interest of the Town. Award of the contract is subject to the approval of the Town Manager
and Town Council of Centreville. Gary Phillips, Acting Director of Public Works, and Jacki Payne,
Public Works Administrative Assistant, will be the contacts for this bid process and can be reached
at (p) 443-262-4602 or by e-mail –gphillips@townofcentreville.org/
jpayne@townofcentreville.org.
The Town of Centreville is an Equal Opportunity Employer. Discrimination based on age, race, sex,
handicap or national origin is expressly prohibited.

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Scope, Bid Instructions, and Payment Schedule
The Town of Centreville owns the farm located at 751 Hope Road and operates it as a Water
Reuse Farm. The farm consists of 200+/- tillable acres with 10 walking pivot irrigations. The sole
purpose of this farm is to discharge treated effluent generated from the Town’s Wastewater
Treatment Plant in compliance with MDE Discharge Permit 20-DP-3323.
Lessee shall not, under any circumstances, apply chicken manure to the demised premises nor
do anything else in contravention of the Lessor’s Maryland Department of the Environment
Discharge Permit #20-DP-3323.
Lessee shall conduct all farming operations on the demised premises in a normal, customary,
farm-like manner, and shall maintain the demised lands in a state of cultivation including weed
control. Ditching of agricultural lands shall not be allowed without the consent of the Lessor and
at no time shall ditch leads extend into any buffer strips.
Lessee shall indemnify and hold Lessor harmless for any claim, demand, charge, liability, or cause
of action arising from Lessee’s actions under this lease, including reimbursement of attorney’s
fees incurred by Lessor in the defense of such claim, demand or cause of action.
Lessee shall plant 100% of the tillable acreage in a winter cover crop (wheat, barley, oats, rye,
etc.) and it shall be the Lessee’s responsibility to fund the planting of the cover crop.
Lessee must complete a Nutrient Management Plan, at Lessee’s expense, and provide a copy of
this Plan to the Town of Centreville by January 10th of each year the lease is in effect. The tillable
acreage must be sub-soiled annually.
Any damage occurring to the CRP/CREP strips that is caused by the Lessee shall be the Lessee’s
responsibility to repair, replant, etc.
Instructions
Bidders are to bid per acre for the calendar year 2024 with the possible 2-year extension to
expire on December 31, 2026.
A certificate of insurance is to be included with the submitted bid package to be considered a
valid bid.
Payment
Lessee is to make equal semi-annual rent payments equal to one-half of the total annual
payment, payable to the Town of Centreville. Payments must be made by April 1st for the
calendar year tilled and the second half of the total rent paid by October 1st of that year.
Any unpaid installment will be subject to a 3% penalty for each month the balance remains
outstanding.

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Bid Sheet
Bidder’s Name:
Bidder’s Address:
Contact Name:
Phone:
Email:
Federal Employer’s Identification #:
Per Acre Rent Bid: $
Written Numbers
Per Acre Rent Bid: $
Written Words
Total Annual Bid Price for 200 Tillable Acres: $
Signed: Date:
Witnessed: Date:
Accepted By: Date:
Carolyn M. Brinkley, Town Manager
Town of Centreville

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Appendix A
Maryland Department of the Environment
Permit # 20-DP-3323

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Appendix B
Sample Lease Agreement

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Appendix C
Farm Map Spray Irrigation Boundaries

33
Appendix D
Farm Map CREP Boundaries