7.3 On-Duty Illness or Injury

Exactly as extracted, unformatted — for checking against the original. The readable version is easier to read.

Centreville Police Department
Title: On-Duty Illness or Injury Section: 7.3
Issued: 10.1.2016 Revised: 11.21.2016
Approved by: Charles M. Rhodes, Jr.
Chief of Police
A. Purpose
To provide guidance on documenting work-related injuries and illnesses and to describe administrative and
accident leave.
B. Policy
It is the policy of the CPD to properly document all work-related illnesses and injuries and to provide employees
with the necessary leave to recover from such incidents.
C. Definitions
ADMINISTRATIVE LEAVE:
• a form of leave with pay granted to officers who are temporarily disabled in the
performance of their law enforcement duties.
DISABILITY:
• a medical condition that requires an employee to be absent from work.
DISABLING PERSONAL INJURY:
• an injury which requires an employee to be absent from work.
INJURY:
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• any wound or damage to the body resulting from an event in the work environment.
MEDICAL TREATMENT:
• the management and care of a patient to combat disease or disorder. Medical
treatment does not include visits to licensed health care professionals solely for
observation or counseling, diagnostic procedures or first aid.
WORK-RELATED:
• event or exposure in the work environment either caused or contributed to the resulting
condition or significantly aggravated a pre-existing injury or illness. Work-relatedness is
presumed for injuries and illnesses resulting from events or exposures occurring in the work
environment.
D. Procedures
1. Reporting Work-Related Injuries and Illnesses
a. Employees incurring a work-related injury or illness will immediately notify a supervisor and complete
an ‘Employee’s Report of Injury’ form.
b. If the employee is incapacitated and unable to immediately complete the ‘Employee’s Report of Injury’
form, the supervisor will complete the form on the employee’s behalf. The supervisor will have any
witnesses complete an Accident Witness Statement.
c. The supervisor will immediately complete the ‘Supervisor Report of Injury’ form and together with all
other documentation, forward to the Chief.
d. The supervisor will notify the Chief, who in turn will notify Town Human Resources Dept. before the
end of the shift.
e. The original forms will be retained by the Chief and copies forwarded to the Town Human Resources
Dept.
2. Workers’ Compensation Benefits
a. An employee who incurs an illness or injury during their employment, may be eligible for worker’s
compensation benefits, including:
(1) payment of medical bills;
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(2) temporary benefits for time lost not recorded as administrative, accident or sick leave;
(3) permanent partial awards; and
(4) death benefits.
b. For additional information regarding Workers’ Compensation benefits, employees may contact the
Town Human Resources Dept. Workers’ Compensation Coordinator.
3. Administrative Leave
a. Administrative Leave Policy
(1) Administrative leave is a benefit that may be granted to officers by the Chief in conjunction with
the Town Human Resources Dept.
(2) It is not the intent of this policy to grant administrative leave for on-duty injuries or illnesses that
may occur while an officer is performing administrative duties that may be performed in other
types of employment, but rather to grant it in those cases where the employee is injured while
performing duties unique to law enforcement.
(3) The Chief will ensure that administrative leave is requested appropriately for those officers who
are unable to do so on their own behalf.
(4) The Chief may require an employee on administrative leave to be examined periodically by a
physician selected by the Department Physician to determine the employee’s progress and the
length of time necessary for the employee’s recovery.
(5) If a period of administrative leave extends into a second calendar year, unused annual leave in
excess of 400 hours will be forfeited.
(6) Administrative Leave is only granted when a determination has been made that the illness or
injury is or has been caused directly by the employee’s CPD employment. Until such time as that
determination is made by the appropriate authority, the employee shall use his accrued leave.
4. Documentation
a. Any time an on-duty injury/illness occurs and the employee requires the use of sick/administrative
leave because of the injury/illness, in addition to other required documentation, the employee and his
physician shall complete and submit a ‘Medical Practitioner’s Certification Report – Employee’ to the
Chief, who will submit copies to the Town Human Resources Dept.
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