5.11 Grievance Procedures
Document Date unknown · 2 page(s) in the original
This is the document's text, extracted automatically. Headings and paragraphs are inferred from the original's layout, so the arrangement may differ from the published version — the words do not. Where it matters legally, the original governs.
Centreville Police Department Title: Grievance Procedures Directive #: 5.11 Issued: 10.1.2016 Revised: 10.1.2016 Approved by: Charles M. Rhodes, Jr.
Chief of Police A. Policy
1. It is the policy of the Town of Centreville to treat all employees equitably and fairly in matters affecting
their employment. Each employee of the Town will be provided ample opportunity to understand and resolve matters affecting his employment which the employee believes are unjust.
2. Grievance procedure forms and instructions shall be made available to each employee and the
presentation of any grievance shall be considered the right of each employee without fear of reprisal.
B. Definition of a Grievance
1. A grievance is a complaint regarding alleged poor working conditions, the unjust application of discipline,
the unfair application, interpretation, or violation of the rules and regulations of the Town, or the department for whom the employee works.
2. Any employee having a problem regarding his employment shall first discuss the problem with his
immediate supervisor. If the problem is not settled to the employee's satisfaction, the employee, if the problem is a grievance, has the right to present the grievance in accordance with established procedure.
3. The Town Human Resources Director is the designated Personnel Officer and will be responsible for
overseeing all employee grievances to insure they are processed in accordance with the procedures stated in this chapter. Department Heads shall keep the Personnel Officer informed of all grievances in progress.
C. Procedure Any grievance of an employee shall be handled in accordance with the following procedural steps:
Page 1 of 2 Step 1 - The employee shall, within 10 working days of the date of the grievance, or within 10 working days of the date he could reasonably be expected to have knowledge of the grievance, present the grievance in writing to the Chief of Police. All grievances shall be submitted on forms supplied by the Town. The Chief of Police shall, within three working days, meet and discuss the grievance with the employee and then reply in
writing within three working days.
Step 2 - In the event the Chief of Police's decision is not satisfactory to the employee, the employee may, within five working days, present his grievance in writing to the Personnel Officer. Within 10 working days, the Personnel Officer will meet and discuss the grievance with the employee and then reply in writing within 10 working days. The decision of the Personnel Officer shall be final and binding.
D. Representation
1. Each employee shall be afforded an opportunity to be represented at each step of the grievance
procedure. At Steps 1 and/or 2 the employee may be accompanied by a representative of his choice.
2. Employees shall contact and discuss their problems with the representatives only during break period,
lunch hour, before or after work or any other time when they are not on duty. Step I and 2 grievance hearings will be held during work hours.
E. Violation of Grievance Procedure Any employee who takes his employment problems outside of the Town without first attempting to resolve problems in accordance with the grievance procedure outlined above, shall be subject to disciplinary action.
However, nothing in this chapter shall be deemed to abrogate any legal means of redress to the courts.
Page 2 of 2