4.14 Employee Information

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This directive (Centreville Police Department Directive 4.14, issued/revised 10/1/2016 and approved by Chief Charles M. Rhodes, Jr.) requires employees to keep their personnel information current. New hires must complete a Personnel Information Form with address, phone, and emergency contact and give it to the Lieutenant, who maintains a roster updated at least annually. Employees must report changes in name, address, or phone as soon as possible and within 30 days by submitting an updated form to the Lieutenant; name changes also require submitting a new Social Security card copy and proof of the name change to Town Human Resources.

employee information Personnel Information Form emergency contacts name change Centreville Police Department Lieutenant Town Human Resources roster

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Centreville Police Department
Title: Employee Information Directive #: 4.14
Issued: 10.1.2016 Revised: 10.1.2016
Approved by: Charles M. Rhodes, Jr.
Chief of Police
A. Policy
Employees will ensure that the information on file with the CPD is current and correct.
B. Procedures
1. Employee Information
a. Upon appointment, all employees are required to complete a Personnel Information Form, which
includes their current address and a telephone number and will provide all pertinent information,
including emergency contact information, to the Lieutenant.
b. The Lieutenant will ensure that a roster that contains the name, address, phone number and
emergency contact information for each unit employee is maintained and updated at least annually.
2. Changes to Employee Information
a. All employees will report any change in name, address or telephone number:
(1) as soon as possible, but no later than 30 days after the change; and
(2) by submitting an updated copy of the Personnel Information Form to the Lieutenant.
b. For name changes, employees must also:
(1) forward a copy of their new Social Security card to Town Human Resources; and
(2) forward proof of the name change (e.g., marriage certificate, final divorce decree, driver’s license)
to Town Human Resources.
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