Generator Service Contract Consideration
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THE TOWN OF CENTREVILLE 101 LAWYERS ROW CENTREVILLE, MD 21617
410-758-1180 FAX 410-758-4741 WWW.TOWNOFCENTREVILLE.ORG
MEMORANDUM
October 12, 2022 TO: Chip Koogle, Town Manager FROM: Clifford Matthews, Director of Public Works RE: Generator Service Contract Consideration For your consideration, please see the enclosed 5-year generator service contract from Fidelity Power Systems.
With the addition of three more generators in the past two and a half years, we now have a total of eight with a value of approximately $295,000 dollars. These are emergency stand-by generators, with the key word EMERGENCY. If the generators do not start or work properly when needed, the Water/Wastewater Treatment Plants and the Sanitary Sewer Pump Station will not operate. No operation of the water side could lead to no domestic water or fire flow for the
Town. On the wastewater side, this means sanitary sewer overflows, WWTP violations and fines. The Town staff does not have the time or expertise required to maintain these generators to the extent required to keep them in top condition to be ready and operate in the event of a disaster. Fidelity was selected to provide a quote because they have adequate staffing and the ability and expertise to service more than one brand of generators. The Town currently has four
Cummins and four Kohler generators. Similar companies will only work on one specific brand of generator.
As you will see in this 5-year service agreement, the cost for this year for all eight generators is $14,135. This expense is spread over four contract service budget lines in the enterprise and the general fund operating budget. The annual cost differences reflect the level of service required in the out years. The out going years will also be budgeted in the operating budget for those budget lines.
Staff recommends accepting this 5-year service agreement as outlined with the attached contract for service.
Respectfully submitted for your consideration.
PROPOSED MOTION:
I MAKE A MOTION TO APPROVE THE 5-YEAR SERVICE AGREEMENT AS OUTLINED
WITH THE ATTATCHED CONTRACT FOR SERVICE WITH FIDELITY POWER
SYSTEMS FOR THE PRICE AS SPECIFIED. YEAR 1 = $14,135, YEAR 2 = $14,135, YEAR 3 = $14,135, YEAR 4 = $17,255, YEAR 5 = $31,980.