July_15_Planning_Commission_Packet

CENTREVILLE PLANNING COMMISSION

July 15, 2026 Liberty Building - 2nd Floor 107 North Liberty Street 7:00 p.m.

A G E N D A

I. CALL TO ORDER – Chair II. Chair’s Announcements III. Review of Minutes from Previous Meetings

• June 17, 2026 – Regular Meeting

• July 1, 2026 – Work Session

IV. Opening Statement V. Citizen Comment (Citizens are requested to keep their comments to three minutes) VI. Appearances

• Draper’s Liquor Store – Extension Request

VII. Old Business

• ADU Ordinance

VIII. New Business

• Planning Commission Rules & By-Laws Revisions – Vote

IX. Zoning Issues – Discussion

• Comprehensive Zoning Update

X. Miscellaneous Business / Correspondence

• Approved Building Permit list issued June 2026

XI. Citizen Comment (Citizens are requested to keep their comments to three minutes) XII. Council Member Report XIII. Adjournment Centreville Planning Commission June 17, 2026 7:00 p.m.

MINUTES

The June 17, 2026 Centreville Planning Commission meeting was called to order at 7:00 p.m. by Kara Willis, Chair, in the Liberty Building, second-floor meeting room.

The following members and staff were present: Kara Willis, Chair; Tim Zuella, Vice Chair; Nancy Emerick, Secretary;

Dan Worth, Kyle Farabaugh, Members; Peter Flint, Zoning Administrator; Sharon VanEmburgh, Town Attorney; Pegeen McGlathery, Administrative Assistant.

Also in attendance: Sandy Huffer, Town Council Liaison.

Chair’s Announcements

• Chair Willis reported that there were no announcements.

Review of Minutes from Previous Meetings

• May 20, 2026 Regular Meeting – Approved as amended.

• June 3, 2026 Special Meeting – Approved as amended.

Opening Statement

• Audio recordings of Planning Commission meetings are available upon request by contacting Town Hall.

Citizen Comments

• No citizen comments were offered.

Appearances A. Variance Request V-02-26 – 220 North Liberty Street Barry Waterman, owner of Waterman’s North Liberty Street LLC, presented a variance request for construction of a single-family dwelling on the vacant lot at 220 North Liberty Street. Mr. Waterman explained that the lot’s limited size and configuration required relief from setback and lot coverage standards to accommodate a modest dwelling consistent

with the surrounding neighborhood.

Discussion included:

• The proposed dwelling design and compatibility with the Comprehensive Plan.

• The access and maintenance easement proposed between the two North Liberty Street lots.

Page 1 of 5

• Parking limitations associated with the lot and possible reconfiguration of the dwelling to accommodate longer

vehicles.

• Buffer yard requirements along Liberty Street.

• Architectural inconsistencies between the submitted site plan and elevations.

Following discussion, the Commission determined that the proposal was consistent with the Comprehensive Plan.

Motion by Chair Willis, seconded by Vice Chair Zuella, to forward a favorable recommendation to the Board of Appeals for Variance V-02-26, 220 North Liberty Street, with the following comments:

A. A street buffer of buffer yard “B” along Liberty Street, which is identified as an arterial street in the Comprehensive Plan, would be the required standard for this project. The lot is 36.9 feet in width at the front yard line, and the proposed location of the dwelling unit nearly satisfies the front yard offset. This would generally equal a requirement of 1 canopy tree, 2 understory trees, and 4 or 6 shrubs depending on which multiplier is used.

The diagrams of the required buffer yard layout (Attachment 1, “Appendix 1” of Chapter 170) generally do not consider these types of nonconforming lot scenarios. In this case, the Planning Commission finds that relief from this standard is warranted.

B. As the proposed access and maintenance easement is part of the side yard standard relief being a part of this variance request, it should be fully executed and recorded as shown on the submitted site plan prior to issuance of a building permit.

C. The Planning Commission recommends that the applicant address the inconsistencies between the submitted site plan and elevations with regard to window placement and dormer location prior to minor site plan approval.

D. The applicant should consider reconfiguration of the dwelling unit to accommodate longer vehicles on the driveway.

Motion carried unanimously.

B. Variance Request V-03-26 – 216 North Liberty Street Mr. Waterman then presented Variance Request V-03-26 for construction of a single-family dwelling at 216 North Liberty Street.

Discussion included:

• Requested relief from floor area ratio and setback requirements.

• Buffer yard requirements associated with the adjacent courthouse parking garage property.

• Applicability of residential design standards related to wall articulation.

• Potential landscaping and screening options.

• Execution of the proposed access and maintenance easement.

Commission members discussed the unique circumstances created by the adjacent parking garage and agreed that the site warranted consideration of relief from portions of the buffer yard requirements.

Following discussion, the Commission determined that the proposal was consistent with the Comprehensive Plan.

Page 2 of 5 Motion by Chair Willis, seconded by Vice Chair Zuella, to forward a favorable recommendation to the Board of Appeals for Variance V-03-26, 216 North Liberty Street, with the following comments:

A. Pertaining to the applicant’s request for relief from Centreville’s buffer yard standards, the following section of the Code 170-42.D Responsibility of Buffer Yards, and Section E: Tables, indicates that parcel 857, 216 North Liberty Street is required to have a “C” side yard buffer yard. The subject parcel is 108.18 feet in depth, the proposal places the dwelling unit at a 6.85 foot side yard offset. This configuration would require the

buffer yard density at a .9 multiplier of the required vegetation to satisfy the ordinance. This would require 4 canopy trees, 7 understory trees, and 11 shrubs to be planted at the zoning boundary along the south side of the parcel. The state courthouse building being the first to improve upon the adjacent property, did not meet its 50% of the required buffer yard per 170-42D.1, nonetheless,

170-42 D.2

puts the entirety of the remaining requirements on the second to develop. The Planning Commission recommends a reduction of the buffer yard with reduced planting quantities and types as part of the approval.

B. A street buffer of buffer yard “B” along Liberty Street, which is identified as an arterial street in the Comprehensive Plan, would be the required standard for this project. The lot is 40.61 feet in width at the front yard line, and the proposed location of the dwelling unit satisfies the front yard offset. This would generally equal a requirement of 1 canopy tree, 2 understory trees, and 4 or 6 shrubs depending on which multiplier is

used. The diagrams of required buffer yard layout (Attachment 1, “Appendix 1” of Chapter 170) generally do not consider these types of nonconforming lot scenarios, or the intersecting of 2 buffer yards running perpendicular to each other on a parcel of this size and configuration. In this case, the Planning Commission finds that relief from this standard is warranted when considered in totality with a reduction of the side yard

buffer requirement.

C. Articulation of walls as addressed in the Design Standards indicates the intention being to provide visual variety along the street façade. The required standards address portions of the buildings along the facades facing and visible from public view. In this case the adjacent property is parking for an institutional use. The Planning Commission interprets the intention of this language was to address portions of a dwelling unit that

faces main or side yards facing streets or a park, for instance, not views from a parking lot regardless of its access to the general public. The south side elevation of the unit should not be held to this section of the residential design standards, regardless of its length exceeding 30 feet.

D. As the proposed access and maintenance easement is part of the side yard standard relief being part of this variance request, it should be fully executed and recorded as shown on the submitted site plan prior to issuance of a building permit.

Motion carried unanimously.

Old Business A. Annual Report – Calendar Year 2025 Zoning Administrator Flint presented the Planning Commission Annual Report for Calendar Year 2025 required by the Maryland Department of Planning.

Discussion included:

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• Residential building permit activity during 2025.

• Growth-related planning activities.

• Transportation planning assistance opportunities through the Maryland Department of Planning.

• Future tracking of dwelling unit counts for Comprehensive Plan implementation purposes.

Motion by Chair Willis, seconded by Vice Chair Zuella, to approve the Planning Commission Annual Report for Calendar Year 2025 and forward it to the Town Council and the Maryland Department of Planning. Motion carried unanimously.

New Business

• There was no new business.

Zoning Issues – Discussion Accessory Dwelling Unit (ADU) Ordinance Mr. Flint provided an update on proposed revisions to the Town’s Accessory Dwelling Unit regulations. Staff anticipates presenting draft language for Commission review later in the summer.

• The Board of Zoning Appeals is scheduled to meet in July to consider Variance Requests V-02-26 and V-03-26.

• Staff is working on draft ADU ordinance revisions.

• A future ADU application may be presented to the Commission.

• Blue Crab Car Wash final plat documents were available for signature.

Planning Commission Rules and Bylaws Chair Willis reported that revisions to the Planning Commission Rules and Bylaws are being prepared to reflect the Commission’s reduction from seven members to five members.

Discussion also included the possibility of adding a formal Staff Report section to future meeting agendas.

Citizen Comments

• No citizen comments were offered.

Council Member Report Town Council Liaison Huffer provided updates regarding recent Town Council activities and municipal initiatives, including:

• Approval of the ordinance amending Planning Commission membership requirements.

• Scheduling of a public hearing on the solar array ordinance for July 16, 2026.

• Continued consideration of the short-term rental moratorium ordinance.

• Proposed utility rate adjustments and wastewater treatment fees.

• Approval of the Blue Crab Car Wash project.

• Progress on the bandshell project.

• Wastewater treatment plant and holding pond expansion projects.

Page 4 of 5 Council Liaison Huffer also reminded attendees that trash collection would occur on Thursdays instead of Wednesdays.

Adjournment Upon motion duly made and seconded, the June 17, 2026 Planning Commission meeting was adjourned at 8:51 p.m.

Respectfully submitted, Pegeen McGlathery Administrative Assistant Action Items The following action items and follow-up items were identified during the meeting:

• Forward favorable recommendations to the Board of Appeals for Variance Requests V-02-26 (220 North Liberty

Street) and V-03-26 (216 North Liberty Street), incorporating Planning Commission comments regarding buffers, easements, parking, and design considerations.

• Submit the approved 2025 Planning Commission Annual Report to the Town Council and the Maryland

Department of Planning.

• Continue development of the Accessory Dwelling Unit (ADU) ordinance in preparation for compliance with state

requirements.

• Continue review and revision of Planning Commission bylaws.

• Staff to continue review of development applications and zoning matters, including ongoing ADU ordinance

work.

• Page 5 of 5 Centreville Planning Commission Work Session July 1, 2026 7:00 p.m.

MINUTES

The July 1, 2026 Centreville Planning Commission Work Session was called to order at 7:00 p.m. by Kara Willis, Chair, at the Centreville Wharf first floor meeting room. The following members and staff were present: Kyle Farabaugh, Dan Worth, Members; Carolyn Brinkley, Town Manager, Sharon VanEmburgh, Town Attorney; and Pegeen McGlathery, Administrative Assistant.

Also in attendance: Sandy Huffer, Town Council Liaison.

Citizen Comments

• No citizen comments were offered.

A. Continued Review of ADU Regulations The Planning Commission continued its review of the draft Accessory Dwelling Unit (ADU) ordinance and associated amendments to Chapter 170 of the Town Code.

Discussion included:

• Continued review of draft ordinance language following revisions prepared after previous work sessions.

• Review of regulations governing detached accessory structures and accessory dwelling units.

• Review of recently adopted combined building footprint coverage standards and discussion regarding whether

those standards adequately regulate accessory structures without requiring a separate rear yard coverage calculation.

• The Commission reached consensus to remove the existing thirty percent (30%) rear yard accessory building

footprint limitation and rely on the combined building footprint coverage requirements already contained within the zoning regulations.

• Review of proposed language requiring accessory structures to remain behind the rear wall of the principal

building while eliminating redundant building footprint calculations.

• Continued discussion regarding maintaining consistency between accessory dwelling unit regulations and existing

accessory structure requirements throughout Chapter 170.

• Review of the State definition of an Accessory Dwelling Unit (ADU) and discussion regarding maintaining

consistency with Maryland law while minimizing duplication throughout the Town Code.

• Discussion regarding relocating numerical standards to the definitions section rather than repeating them in

multiple ordinance sections to simplify future amendments.

• Review of proposed standards establishing the maximum permitted size of an ADU and clarification of abovegrade gross floor area calculations.

• Discussion regarding measurement standards for finished and unfinished spaces, including garages, unfinished

basements, attics, storage areas, and other non-habitable areas.

• Review of proposed language utilizing State Department of Assessments and Taxation (SDAT) records as the

basis for determining the existing gross floor area of a dwelling while allowing applicants to provide documentation when official records are unavailable or inaccurate.

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• Discussion regarding internal conversion ADUs and clarification distinguishing an internal accessory dwelling

unit from a duplex dwelling.

• Review of ordinance language intended to preserve the subordinate relationship between the principal dwelling

and an accessory dwelling unit.

• Discussion regarding proposed parking standards for ADUs and questions concerning consistency with recent

Maryland legislation limiting local parking requirements.

• Staff will continue coordinating with the Town Attorney regarding parking provisions and any additional revisions

necessary to ensure consistency with State law.

• Review of proposed amendments removing separate ADU provisions from the Traditional Neighborhood

Development (TND) regulations because the proposed ordinance establishes uniform standards applicable throughout the Town's residential zoning districts.

• Review of proposed amendments permitting qualifying single-family detached dwellings within the Central

Business District (CBD) to establish accessory dwelling units under the proposed regulations.

• The Commission discussed additional ordinance formatting revisions intended to improve clarity and eliminate

redundant language before the ordinance is presented for formal consideration.

• Staff will continue revising the draft ordinance for future Planning Commission review.

B. Revisions to Centreville Planning Commission Rules & By-Laws The Planning Commission reviewed proposed revisions to the Centreville Planning Commission Rules & By-Laws following the recent Town Council amendment reducing Planning Commission membership from seven members to five.

Discussion included:

• Updating membership references, quorum requirements, and voting thresholds throughout the Rules and By-

Laws.

• Revising special meeting procedures to reflect current operational practices.

• Discussion regarding requiring seven (7) days' notice for special meetings to provide consistency with regular

meeting notification requirements.

• Review of procedures governing requests for special meetings and compliance with Maryland Open Meetings Act

requirements.

• Discussion regarding updating the Rules and By-Laws on the Town website following formal Planning

Commission adoption.

• The Commission agreed the revised Rules and By-Laws should be presented for consideration at a future regular

meeting.

C. Comprehensive Zoning Updates The Planning Commission reviewed Comprehensive Zoning Update priorities and implementation of Sustainable Growth Principles.

Discussion included:

• Review of zoning map revisions necessary to reflect recently approved annexations and previously adopted

zoning actions.

• Discussion regarding correcting outdated zoning classifications to better reflect existing development patterns.

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• Review of proposed Central Business District (CBD) boundary expansions identified during the Comprehensive

Plan process.

• Discussion regarding extending the CBD along portions of West Water Street to encourage pedestrian-oriented

redevelopment and improve consistency with the Future Land Use Map.

• Review of proposed rezoning of existing multifamily developments from R-2 Residential to R-3 Residential to

reflect existing residential density and bring those properties into conformance with current zoning classifications.

• Discussion regarding Planned Residential Area (PRA) zoning designations and maintaining existing overlay

districts where appropriate.

• Review of zoning classifications affecting Center Park Apartments and other properties requiring map corrections.

• Discussion regarding rezoning Town-owned properties to improve consistency with surrounding zoning districts

and adopted Comprehensive Plan recommendations.

• Preliminary discussion regarding the potential creation of a separate institutional zoning district for governmental,

educational, and public facilities.

• The Commission discussed the advantages and disadvantages of creating an institutional zoning district and

agreed additional review would be beneficial before pursuing future zoning amendments.

• Discussion regarding maintaining the current zoning designation for the Vincit Street property until additional

evaluation of institutional zoning options can be completed.

• Staff will prepare updated zoning maps and supporting materials for continued Planning Commission review.

Citizen Comments

• No citizen comments were offered.

Council Member Report No Council Member report was provided, as the Town Council had not met since the previous Planning Commission meeting.

Action Items

• Staff will continue coordinating with the Town Attorney regarding ADU parking standards and consistency with

current Maryland law.

• The Town Attorney will prepare revised ordinance language for future Planning Commission review.

• Staff will prepare revised Planning Commission Rules and By-Laws for consideration at a future regular meeting.

• Staff will prepare updated zoning maps illustrating proposed Comprehensive Plan zoning amendments for

continued Planning Commission review.

• The Planning Commission will continue its review of the ADU ordinance and Comprehensive Zoning updates at

future work sessions and meetings.

Page 3 of 4 Adjournment There being no further business, Chair Willis entertained a motion to adjourn. Upon motion duly made and seconded, the motion carried unanimously, and the work session was adjourned at 8:40 p.m.

Respectfully submitted, Pegeen McGlathery Administrative Assistant Page 4 of 4

SECTION 1.

Amendment to §170-70, Definitions.

§170-70 is amended by revising the definition of “Accessory Dwelling Unit,” adding a definition of “Dwelling Unit,” and revising the definition of “Short Term Rental” as follows:

(Language to be deleted from the existing Ordinance is indicated in bold strikethrough format and language to added is indicated by bold italics text and/or highlighted) ACCESSORY DWELLING UNIT.

A separate, complete housekeeping unit with a separate entrance, kitchen, sleeping area, and full bathroom facilities, which is an attached or detached extension to an existing single-family structure.

A secondary dwelling unit that is on the same lot, parcel, or tract as a primary single-family detached dwelling unit and not greater than seventy-five percent (75%) of the size of and subordinate in use to the primary single-family detached dwelling unit. “Accessory dwelling unit” includes a dwelling unit that is wholly enclosed within the existing primary single-family detached dwelling unit, a structure

that is separate from the primary single-family detached dwelling unit, or a dwelling unit attached as an addition to the primary single-family detached dwelling unit.

DWELLING UNIT.

A single unit providing complete living facilities for at least one individual, including, at a minimum, provisions for sanitation, cooking, eating, and sleeping.

SHORT TERM RENTAL.

Any lease or other transfer of the right to occupy a primary dwelling unit on the parcel other than a hotel, motel, inn, or bed-and-breakfast for not less than one night and not exceeding four months.

SECTION 2.

Amendment to §170-39.B, Accessory Buildings.

§170-39.B is amended as follows:

(Language to be deleted from the existing Ordinance is indicated in bold strikethrough format and language to added is indicated by bold italics text and/or highlighted) Alternate text for 170-39.B B. Accessory buildings which are not a part of or attached to the main building, although they may be connected by an open breezeway, may only be located between the rear lot line and the closest point of

the rear wall of the main building, provided that the sum of the building footprints of all existing and proposed accessory building does not exceed 30% of the area of the required rear yard and provided the following standards are adhered to: Commented [PF1]: Alt form of B, to hold it to accessory building footprints cannot take up more than 30% of the

SECTION 3. New §170-39.1, Accessory Dwelling

Units. area where accessory budlings are allowed to be located (ie. behind the rear wall of house to the rear property

Chapter 170

is amended by adding new §170-39.1 as follows: line.) Page 1 of 6

§170-39.1 Accessory Dwelling Units (ADUs).

A. Authorization and applicability.

1. This section establishes standards for accessory dwelling units (ADUs) on lots with a singlefamily detached dwelling.

2. One (1) ADU may be established on a lot, parcel, or tract containing a single-family detached

dwelling, where authorized by the underlying zoning district and subject to this section.

3. Any accessory apartment permitted under this chapter as a secondary dwelling unit in

conjunction with a single-family detached dwelling shall be regulated as an ADU under this section, except that multiple accessory apartments authorized by special exception shall remain subject to the applicable special exception provisions of this chapter.

B. Number permitted.

No more than one (1) ADU shall be permitted on any lot, parcel, or tract.

C. Size and subordination.

1. Maximum size.

An ADU shall be no greater than seventy-five percent (75%) of the size of the primary dwelling and shall be subordinate in use to the primary dwelling. Commented [PF2]: Discussion about not including this in the last meeting. Could combine with #2 and refer to

2. Measurement of primary dwelling. the maximum size per the definition in 170-70. This

For purposes of applying subsection C(1) the definition of “Accessory Dwelling Unit” in §170- seemed more straight forward but does duplicate the definition.

70, the size of the primary dwelling shall be determined by the above grade living area of the primary single-family detached dwelling as reflected in Maryland State Department of Proposed Revision to include reference to the definition Assessments and Taxation records prior to the creation of the ADU, unless the applicant in 170-70 for size.

demonstrates to the satisfaction of the Zoning Administrator that the SDAT record is unavailable, outdated, or inaccurate.

3. Measurement of ADU.

For purposes of applying subsection C(1) the definition of “Accessory Dwelling Unit” in §170- 70, the size of the ADU shall be determined by the finished habitable floor area of the ADU, including finished habitable floor area located below grade, where such area is designed or used for living, sleeping, eating, cooking, or sanitation. Garages, unfinished storage areas, unfinished attics, unfinished basements, open porches, decks, patios, and similar non-habitable

areas shall not be counted toward the size of the ADU. Commented [PF3]: There was discussion of removing this part in the last work session. No issues with removal

4. Internal conversion designation. of this portion.

Where an ADU is created by converting an existing single-family detached dwelling into two dwelling units within the existing building envelope, the dwelling unit with the smaller finished habitable floor area shall be designated as the ADU for purposes of applying subsection C(1). Commented [CB4]: Is this section needed?

D. Location, setbacks, and lot coverage.

1. Internal or attached ADUs shall comply with the yard and bulk standards applicable to the

primary dwelling.

Page 2 of 6

2. Detached ADUs shall comply with the §170-39.B

3. All ADUs shall comply with the lot coverage requirements of the underlying zoning district.

E. Parking.

1. One (1) off-street parking space shall be provided for an ADU, unless waived under subsection

E(2).

2. The Zoning Administrator may waive, in whole or in part, the off-street parking requirement

for an ADU where the applicant demonstrates that the required parking is unnecessary or infeasible based on site conditions, available on-street parking, access constraints, impervious surface impacts, or other factors identified in an adopted Town parking study or administrative policy. Commented [CB5]: Sharon to talk to Pete about.

3. A parking waiver request shall be submitted in a form established by the Zoning Administrator. Commented [PF6R5]: It is anticipated the Parking Study

will be complete prior to enactment. We could delay The Zoning Administrator shall approve, approve with conditions, or deny the waiver in enactment until the study is complete. Remove and add writing. Decisions under this subsection may be appealed in the same manner as other this part in once a study is complete, or maybe add administrative zoning determinations. something into the whereas clause that this section will

not be enforced until a parking study satisfying the state conditions has been completed?

F. Density and similar growth measures.

An ADU approved under this section shall be excluded from residential density calculations and from any like measure intended to limit residential growth applicable to the lot, parcel, or tract.

G. Ownership and occupancy. Commented [PF7]: Removed Short Term rental prohibition per our last work session. Restriction will be

1. Separate conveyance prohibited. in STR Ordinance.

An ADU shall not be subdivided or otherwise conveyed to create separate ownership from the primary dwelling, except as may be expressly permitted by State law.

2. Owner occupancy.

The owner of the lot, parcel, or tract shall reside permanently within either the primary dwelling or the ADU. The Zoning Administrator may require reasonable documentation to verify compliance with this subsection.

H. Permits and other applicable requirements.

An ADU requires zoning approval and any other required permits, reviews, and inspections. ADU’s located within the Critical Area remain subject to §170-31.4 and §170-31.5 I. Prior lawful approvals.

1. Any accessory apartment or accessory dwelling unit lawfully established prior to the effective

date of Ordinance ____-2026 pursuant to a valid zoning certificate, building permit, or special exception approval may continue in accordance with the terms and conditions of that approval, notwithstanding the size limitation in §170-39.1(C).

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2. Any enlargement or modification that increases the size of the accessory unit beyond what was

approved shall require compliance with §170-39.1 and all other applicable requirements of

Chapter 170.

SECTION 4.

Amendment to §170-19.A, R-1 Low Density Residential District.

§170-19.A(6) is amended as follows:

(Language to be deleted from the existing Ordinance is indicated in bold strikethrough format and language to added is indicated by bold italics text and/or highlighted)

6. One accessory apartment created within single-family dwelling units, provided that: [Added 12-

18-2001 by Ord. No. 10-01] a. The apartment units are within a dwelling that existed at the time of adoption of this chapter.

b. The owner of the dwelling resides permanently within the dwelling.

c. One parking space per apartment unit and two parking spaces for the primary dwelling are provided on the parcel.

d. Parking areas are adequately screened from adjacent lots and roadways.

6. Accessory Dwelling Unit (ADU).

One (1) accessory dwelling unit (ADU) may be established on a lot containing a single-family detached dwelling, subject to §170-39.1.

SECTION 5.

Amendment to §170-20.A, R-2 Medium Density Residential District.

§170-20.A(6) is amended as follows:

(Language to be deleted from the existing Ordinance is indicated in bold strikethrough format and language to added is indicated by bold italics text and/or highlighted)

6. One accessory apartment created within single-family dwelling units, provided that: [Added 12-18-2001

by Ord. No. 10-01] a. The apartment units are within a dwelling that existed at the time of adoption of this chapter.

b. The maximum number of apartments shall not exceed the maximum permitted density and shall not in any case exceed four apartment units on any one lot.

c. The owner of the dwelling resides permanently within the dwelling.

d. One parking space per apartment unit and two parking spaces for the primary dwelling are provided on the parcel.

e. Parking areas are adequately screened from adjacent lots and roadways.

6. Accessory Dwelling Unit (ADU).

One (1) accessory dwelling unit (ADU) may be established on a lot containing a single-family detached dwelling, subject to §170-39.1.

SECTION 6.

Amendment to §170-20.C, R-2 Special Exceptions.

§170-20.C(10) is amended as follows:

Page 4 of 6 (Language to be deleted from the existing Ordinance is indicated in bold strikethrough format and language to added is indicated by bold italics text and/or highlighted)

10. One accessory apartment in a detached building, provided that: [Added 8-3-2006 by Ord. No. 03-

06] a. The subject lot is at least 10,000 square feet;

b. The minimum yard requirements, height and total lot coverage do not exceed the standards set forth in this chapter for the R-2 Zone;

c. The owner of the dwelling resides permanently within the main dwelling unit;

d. There is at least one off-street parking space for the apartment unit and at least two off-street parking spaces for the main dwelling;

e. Parking areas are adequately screened from adjacent lots and roadways;

f. There is no more than one accessory apartment on any lot; and g. The building with the apartment must be subservient to, smaller in scale than, and architecturally complimentary to the main residence.

10. Reserved.

SECTION 7.

Amendment to §170-22.A, Central Business District.

§170-22.A is amended by adding new §170-22.A(13)(a) as follows:

(Language to be deleted from the existing Ordinance is indicated in bold strikethrough format and language to added is indicated by bold italics text and/or highlighted) 13.a. Accessory Dwelling Unit (ADU).

One (1) accessory dwelling unit (ADU) may be established only in conjunction with a single-family detached structure permitted under §170-22(A)(13), subject to §170-39.1.

SECTION 8.

Amendment to §170-29.1, Traditional Neighborhood Development District.

§170-29.1.C(1), Residential Uses, is amended by adding a new permitted residential use as follows:

(Language to be deleted from the existing Ordinance is indicated in bold strikethrough format and language to added is indicated by bold italics text and/or highlighted)

1. Residential Uses

a. Single-family detached dwellings.

i. Accessory dwelling units (ADUs) in conjunction with single-family detached dwellings, subject to §170-39.1.

b. Cottage Dwellings.

Page 5 of 6 c. Single-family attached:

i. Two-family dwellings.

ii. Semi-attached dwellings.

iii. Townhouses.

d. Multi-family dwellings.

e. Residential uses above commercial, retail, and service uses §170-29.1(E)(1)(a) is amended as follows:

a. Accessory dwelling units in conjunction with single family detached dwellings.

a. Special needs housing.

§170-29.1(F)(1) is amended as follows:

1. Number of dwelling units permitted. The number of residential dwelling units and the amount of

nonresidential development (excluding open spaces) shall be determined as follows:

a. The maximum residential density for a development tract shall not exceed eight (8) dwelling units per acre.

b. A maximum of one accessory dwelling unit may be permitted on a single-family lot.

However, the total number of accessory dwelling units shall not be more than 15% of the total number of single-family detached units.

c.b. Dwelling units constructed above retail and service uses may be permissible and inclusive of the total number of dwelling units authorized under this section.

SECTION 9.

Amendment to §170-42(K)(4), Buffer Yard Exemption.

§170-42.K(4) is amended as follows:

(Language to be deleted from the existing Ordinance is indicated in bold strikethrough format and language to added is indicated by bold italics text and/or highlighted)

4. Accessory apartments or an Accessory Dwelling Unit on lots that are in single-family residential

use and the use of an existing single-family house for a bed-and-breakfast establishment or shortterm rental are exempt from this requirement.

Page 6 of 6

RULES

OF

THE TOWN OF CENTREVILLE PLANNING COMMISSION

ARTICLE I. AUTHORITY AND PURPOSE

Section 1. Authority

These Rules are adopted in accordance with authority contained in Land Use Article Section 2-101 et seq., of the Annotated Code of Maryland; Title 10, Subtitle 5, of the State Government Article of that Code; and the Town of Centreville Zoning Ordinance and Subdivision Regulations. In the event of any conflict between these Rules and those authorities, the latter shall control.

Section 2. Purpose

These Rules are designed to facilitate the conduct of the Commission's proceedings and to assist citizens having business before the Commission.

ARTICLE II. OFFICERS

Section 1. Officers

At any regular meeting held in May of each year and at any time during the year when a vacancy occurs in such offices, the Commission will elect a Chairman, a Vice Chairman, and a Secretary, each of whom will serve until the regular meeting held in May of the following year and until a successor is elected. An officer is eligible for reelection.

Section 2. Chairman

The Chairman, will, when present, preside at all meetings of the Commission and will have the authority to sign and execute on behalf of the Commission all plats and other instruments approved in accordance with the Town of Centreville Zoning Ordinance.

Section 3. Vice Chairman

In the absence of the Chairman, the Vice Chairman will preside at all meetings of the Commission and will perform all duties of the Chairman. However, the Vice Chairman may not enter the approval of the Commission with respect to a subdivision plat.

Section 4. Secretary

The Secretary will have authority to sign and execute on behalf of the Commission all plats and other instruments approved in accordance with the Town of Centreville Code.

ARTICLE III. MEETINGS

Section 1. Open Meetings / Public

Inspection of Applications

(a) Except to the limited extent provided in Section 11, no matter will be discussed or

acted upon by the Commission at a closed meeting.

(b) Subject to the availability of equipment and appropriations from the Town Council,

all meeting places shall be configured and equipped so that presentations can be seen and heard by all present.

(c) Videotaping, televising, or photographing may be performed from the back of the

meeting room with a stationary camera so as not to disrupt the proceedings of the meeting.

(d) The files for all applications, including plats and plans, are available for public

inspection by request at any time during normal business hours at Town Hall or at other designated areas.

(e) The Planning Commission will hear comments from the public during the first and

last fifteen (15) minutes of each regularly scheduled meeting on issues pertaining to planning and zoning in the Town of Centreville. A sign-up sheet will be made available before each regularly scheduled meeting. Each speaker will be allowed three (3) minutes.

(f) The Planning Commission may hear comments from the public, including applicants

and citizens proposing text or map amendments, before taking action on development applications or text or map amendments.

Section 2. Regular Meetings

The Commission will hold at least one regular meeting each month. At the regular meeting held in May, the Commission will establish a tentative schedule for regular meetings. The tentative date of any regular meeting may be changed by the Commission or the Chairman.

Section 3. Special Meetings

Special meetings of the Commission will be held at the written request of the Chairman or at least four (4) three (3) of its members. The request will state the purpose of the meeting and the matters proposed for consideration. The Chairman will designate the time of the meeting.

Section 4.

Place of Meetings All meetings of the Commission will be held in a place designated by the Chairman and stated in the notice of the meeting.

Section 5. Official

Notice of Meetings

(a) In accordance with § 3-302 of the General Provisions Article of the Annotated Code

of Maryland, the Commission has given public notice that notice of any meeting or session which is required to be an open session will be given in accordance with this section.

(b) Such notice will be:

1. In writing;

2. Include the date, time and place of the meeting or session and any

other information required by law or the Town of Centreville Zoning Ordinance with respect to a required public hearing referred to in

Article IV;

and

3. Posted in the lobby of Town Hall, 101 Lawyers Row, Centreville,

Maryland, and on the Town’s official website (www.townofcentreville.org) at least seven (7) days prior to any regular meeting and at least three (3) days prior to any special meeting of the Commission.

Section 6. Agenda

(a) In addition to the official notice required by Section 5, an agenda of any meeting of

the Commission will be provided in accordance with this section.

(b) The agenda will include:

1. The information contained in the official notice required by Section 5;

2. Specific reference to each site plan or subdivision or other matter which is to

be considered at the meeting; and

3. A general description of the type of consideration or action contemplated

with respect to each such matter (for example, preliminary or final approval).

(c) The agenda of all meetings will be provided to each member of the Commission.

(d) The agenda of a special meeting will include a statement of the specific purpose(s)

for which the meeting has been called.

(e) Any defect in an agenda referred to in this section (including failure of the agenda to

refer to any matter considered by the Commission) will not affect any action taken by the Commission.

Section 7.

Action at Meetings

(a) At any regular meeting, the Commission may take any action authorized by the

Town of Centreville Zoning Ordinance.

(b) At any special meeting, the Commission may take action only with respect to

matters stated in the agenda referred to in Section 6.

(c) It is the policy of the Commission that, ordinarily:

1. No action will be taken with respect to any subdivision or site plan or other

matter which is not referred to in the agenda for that meeting;

2. No final subdivision or site plan approval will be given at a special meeting;

3. Both preliminary and final approval will not be given to any subdivision or

site plan at the same meeting.

(d) The provisions of subsection (c) may be waived at any meeting of the Commission

upon the affirmative vote of at least five (5) three (3) Commission members and their recorded findings that:

1. such waiver is in the public interest;

2. stated special reasons exist for a departure from the policy of the

Commission;

3. those reasons do not involve to any degree any delay or inaction by the

person for whom the policy is waived;

4. the purpose of providing prior notice of action to be taken at a regular

meeting will not be unduly compromised; and

5. the Department of Planning and Zoning has certified that no further time is

required to make any determination required by the Town of Centreville Zoning Ordinance.

Section 8.

Quorum and Vote

(a) At any meeting, the presence of at least four (4) three (3) Commission members will

constitute a quorum with respect to any action which may be taken at the meeting.

(b) Unless a greater number is required by law or by these Rules, a majority of the

members present and eligible to vote on a matter will be sufficient to take any action with respect to that matter.

(c) No Commission member may vote, or be counted as a member of the quorum, by

proxy.

(d) With respect to any matter upon which the Town Council member of the

Commission is not eligible to vote, that member will not be considered for any purpose under this section.

(e) Members may participate virtually (i.e. video or telephone) in meetings provided the

technology and staff are available to facilitate the participation. Only members that are physically present at the meeting shall count towards a quorum.

Section 9. Minutes /

Record of Action

(a) Written minutes of all meetings of the Commission will be provided in accordance

with this section as soon as practicable after any meeting.

(b) Minutes of the Commission will reflect:

1. each item or matter considered by the Commission;

2. the action taken by the Commission with respect to each item or matter; and

3. each vote which was recorded.

(c) Record of the action taken by the Commission on each item set forth in the agenda,

after approval of minutes of that meeting, shall be posted on the Town of Centreville official website.

Section 10.

Effect of Minutes

(a) Except as otherwise provided in this section, minutes of any meeting of the

Commission are tentative and unofficial until approved by the Commission at a subsequent meeting.

(b) Prior to such approval of the minutes, any specific action taken by the Commission

may be certified by:

1. the Secretary of the Commission, to the extent that such action is contained

in a resolution which was read in its entirety to the Commission immediately prior to the vote by which it was adopted; or

2. the Chairman or another person specifically designated by the Commission

to make such certification, if the Commission directs that its action be accompanied by interpretive or qualifying comment.

(c) Nothing in this section shall be construed to authorize any person, other than the

Chairman or the Secretary, to evidence the Commission's approval of any subdivision plat.

Section 11. Closed Meetings

(a) The Commission may meet in a closed meeting or adjourn an open meeting to a

closed meeting only for a purpose referred to Section 3-305 of the General Provisions Article of the Annotated Code of Maryland.

(b) If a closed meeting is held, the minutes of the next open meeting will include:

1. a statement of the time, place and purpose of the closed meeting;

2. a record of the vote of each member as to the reason for closing the meeting;

and

3. a reference to the specific provision referred to in subsection (a) for which

the meeting was closed.

4. a listing of the topics of discussion, persons present, and each action taken

during the closed session.

ARTICLE IV. HEARINGS

Section 1. Definition

As used in this Article:

1. "hearing" means that portion of any meeting of the Commission at which a

person appears for the purpose of seeking any action by the Commission, including approval of a site plan or subdivision.

2. "required public hearing" means a hearing which the Commission is

specifically required to hold as a public hearing and for which special notice is required by law or by the Town of Centreville Zoning Ordinance (for example, a public hearing with respect to comprehensive rezoning, amendment of the comprehensive plan or amendment of the subdivision regulations).

3. "interested person" means a person who has an interest in any issue to be

determined at a hearing and includes the Zoning Administrator or a member of the Department of Planning and Zoning designated by him and any attorney or agent who is duly authorized to appear on behalf of an interested person.

Section 2.

Notice of Required Public Hearing In addition to the official notice required by Article III of these Rules, the Commission will give such additional notice of a required public hearing as may be required by law or the Town of Centreville Zoning Ordinance.

Section 3.

Reception of Evidence

(a) At any hearing, an interested person may present evidence and, at the conclusion of

the reception of evidence, may present summation and argument with respect to each issue to be established at a hearing.

(b) Evidence, summation and argument must be:

1. probative and

2. of a type which would be accepted by reasonable and prudent individuals in

the conduct of their private affairs.

(c) Evidence may include relevant documentary evidence, testimony of witnesses, cross

examination of other witnesses and rebuttal evidence with respect to any evidence submitted on behalf of any other interested person.

(d) The Commission may:

1. limit or exclude any evidence which is not of a type referred to in subsection

(b);

2. limit or exclude any evidence, argument or summation which is

incompetent, irrelevant, immaterial, unduly repetitious or recognized as privileged under Maryland law;

3. establish a reasonable limitation upon the time for the presentation of

evidence with respect to any issue and provide a reasonable allocation of that time among interested persons having different points of view with respect to that issue; and/or

4. establish a reasonable limitation upon the time for the presentation of

summation or argument with respect to any or all issues and provide a reasonable allocation of that time among interested persons having different points of view with respect to such issues.

Section 4.

Consideration of Evidence In deciding any matter with respect to which a hearing is held, the Commission will only consider:

1. evidence presented at a hearing;

2. facts which could be judicially noticed by a court of record in Queen Anne's

County; and

3. facts of a general, technical or scientific nature within the specialized

knowledge of that Commission.

4. written testimony may be accepted up to three (3) days prior to a hearing,

with exceptions permissible solely by the Chairman.

ARTICLE V. AMENDMENT

Any provision of these Rules may be amended by the affirmative vote of at least five (5) three (3) members of the Commission, inclusive of the Chairman, at any open meeting, if the subject of the amendment was specifically referred to in the agenda circulated to the Commission prior to that meeting in accordance with Article III.

ARTICLE VI. ADOPTION

Adoption of these Rules shall occur by the affirmative vote of at least five (5) three (3) members of the Commission, inclusive of the Chairman, at any open meeting.

TOWN OF CENTREVILLE, MARYLAND

PLANNING & ZONING COMMISSION BYLAWS

ARTICLE I

PREAMBLE

Section 1.1. Creation. A

Planning and Zoning Commission for the Town of Centreville shall be hereby established in accordance with the Land Use Article, Section 2-101 and vested with all of the powers and duties thereby conferred by the Land Use Article, the Centreville Zoning Ordinance, and the Centreville Subdivision Regulations.

Section 1.2.

Short title. The Town of Centreville Planning and Zoning Commission also shall be known and referred to as the Centreville Planning Commission.

Section 1.3. Composition. The Planning

Commission shall be comprised of seven (7) five (5) voting members and one (1) ex-officio (non-voting) member, who shall be a member of the Town Council, appointed by the Town Council. All regular members of the Planning Commission shall be primary residents of the Town of Centreville.

Section 1.4.

Term of membership. In accordance with the Land Use Article, the term of each voting member shall be five (5) years with staggered appointments. The term of the ex-officio member shall be the term for which the ex-officio member is appointed by the President of the Town Council.

Section 1.5.

Removal from membership. In accordance with the Land Use Article, members of the Planning Commission may, after a public hearing, be removed by the Town Council for inefficiency, neglect of duty, or malfeasance in office. Once a decision to remove a member has been made, the Town Council, shall file a written statement of the reasons for said removal, which shall be made a part of the official minutes of the meeting.

Section 1.6. Vacancies.

In accordance with the Land Use Article, vacancies occurring other than through the expiration of term shall be filled for the unexpired term by the appointing authority specified in Article I, Section 1.3 of these Bylaws.

Section 1.7. Alternate Members.

In accordance with the Land Use Article, the Town Council may appoint alternate members of the Planning Commission, who may sit on the Commission in the absence of any regular member. The alternate member shall be a primary resident of the Town of Centreville. When the alternate member is required to fill a regular member's position on the Commission or is otherwise unable to attend meetings for an extended period of time, the Town

Council may designate a temporary alternate to sit on the Commission.

Section 1.8.

Consistency with the Land Use Article. Whenever a conflict or discrepancy is determined to exist between the wording in these Bylaws and the applicable governing Section of the Land Use Article is found to exist, then the effective provisions of the Maryland Annotated Code shall govern and supersede the specific wording of these Bylaws, until such time as the conflict or discrepancy is eliminated. Where such conflicts are discovered to exist, the Planning Commission shall proceed to

update and amend the Bylaws to eliminate said conflict or discrepancy at its earliest convenience.

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ARTICLE II

OFFICERS

The officers of the Planning Commission shall consist of a Chairman, a Vice-Chairman, and a Secretary.

All officers shall be members of the Planning Commission.

Section 2.1. Chairman. The

Chairman shall preside at all meetings of the Planning Commission and at other meetings and public hearings called by the Planning Commission.

a. The Chairman shall decide all points of order or procedure and perform any duties required by law, ordinances, these rules, or the Planning Commission.

b. The Chairman shall call special meetings of the Planning Commission when required and shall transmit reports, plans, and recommendations of the Planning Commission to the Town Council, and, in general, shall act as spokesman for the Planning Commission.

c. The Chairman shall be one of the seven (7) five (5) appointed voting members of the Planning Commission.

d. The Chairman may, at his/her discretion, establish any special committee consisting of member of the Planning Commission and (if deemed necessary) Town support staff to fulfill a responsibility or charge of the Planning Commission.

Section 2.2. Vice-Chairman. The

Vice-Chairman shall serve as Chairman in the absence or the disability of the Chairman.

a. In the event of the death, removal, or resignation of the Chairman, the Vice-Chairman shall perform the Chairman's duties until such time as the Planning Commission shall elect a new Chairman and/or Vice-Chairman, as the case may be.

b. The Vice-Chairman shall be an appointed regular member of the Planning Commission.

Section 2.3. Secretary. The Planning

Commission shall designate one of its members to act as Secretary of the Commission.

a. The Secretary or designated Town staff shall assist the Chairman in the preparation of an agenda for Planning Commission meetings, shall review and sign all subdivision plats, shall prepare and send out notices for regular and special meetings, shall prepare and distribute minutes of Commission meetings, and shall establish and maintain the Planning Commission's files.

ARTICLE III

ELECTION OF OFFICERS

Annually, at a regular meeting of the Planning Commission held in the month of May, the Commission shall elect a Chairman, a Vice-Chairman, and a Secretary. The officers may succeed themselves.

However, the maximum number of consecutive terms that may be served by an officer shall not exceed 2 two for the Chairman or Vice-Chairman or three for the Secretary, unless a favorable unanimous vote of all Members present wish to allow an officer to serve an additional term.

Section 3.1.

Nomination of officers. Nomination of officers shall be made from the floor, and the election shall follow immediately thereafter.

Section 3.2.

Election vote. A candidate receiving a majority vote of the entire membership (including the sitting Chairman) of the Planning Commission shall be declared elected and shall serve for one year or until a successor shall take office.

Section 3.3. Vacancies.

Vacancies in offices shall be filled immediately by the regular election procedures specified in this Article.

ARTICLE IV

MEETINGS

Section 4.1.

Regular meetings. Regular meetings of the Planning Commission shall be scheduled at 7:00 p.m. on the third Wednesday of each month. If a regular meeting date falls on a Holiday observed by the Town, the regular meeting shall be scheduled on the fourth Wednesday of the month. A regular meeting may be canceled due to a lack of substantive agenda items to be addressed, meeting location scheduling conflicts, emergency conditions, inclement weather, or other acts of nature beyond the

Town’s control. In the event that a scheduled meeting is canceled, the Chairman may schedule a special meeting following the procedures specified in Section 4.6 of these Bylaws or the items scheduled to be conducted at the canceled meeting shall be deferred until the next regular meeting.

Section 4.2. Attendance.

Each member of the Commission is obligated to attend every meeting. Should any voting or alternate member appointed by the Town Council fail to attend three or more consecutive meetings without cause acceptable to the Planning Commission, the membership of the Planning Commission may, by majority vote, petition the Town Council to appoint a replacement, due to inefficiency of the absent member. Once the Planning Commission has petitioned the Town Council

for removal of a voting or alternate member, the Town Council shall consider the petition in accordance with the procedures specified in State law or Town Code.

Section 4.3. Quorum.

A quorum necessary for the transaction of business shall consist of four (4) three

(3) voting members of the Planning Commission. Unless specifically provided otherwise by Maryland

Law, ordinance, or these Bylaws, the business of the Planning Commission shall be transacted by a majority vote of members present, after a quorum has been established. Members abstaining from voting on a motion before the Planning Commission shall be counted in the determination of a quorum, but shall not be counted as a vote in favor of or in opposition on the specific motion at hand.

Members may participate virtually (i.e video or telephone) in meetings provided the technology and staff are available to facilitate the participation; however, only members that are physically present at the meeting shall count toward a quorum.

Section 4.4.

Actions (voting) by the Planning Commission. An official action or decision by the Planning Commission shall require an affirmative majority vote of the members present, as specified above in

Section 4.3

of these Bylaws. The Chairman may request a roll call vote on any motion to determine an 3 accurate accounting of the votes. When a roll call vote is requested by the Chairman, the vote of each member on the motion shall be recorded in the official minutes of the meeting. Each action by the Planning Commission shall be initiated by a motion, followed by a second of the motion by different voting members of the Commission. Discussion of the motion shall be undertaken only after it has been

seconded. If a motion fails to receive a second upon the call of the Chairman, the motion shall be rejected without a vote. A motion may be revised during the discussion session and prior to the official vote only with the consent of both the member who made the motion and the member who seconded it. A voting member of the Planning Commission also may move for an amendment to the original motion during the discussion session, which must receive a second by another voting member prior to

discussion and action by the Planning Commission. When a motion has been amended in this manner, the Planning Commission shall first vote on the amendment or amendments in reverse order of motion, prior to voting on the original motion. No motions shall be made to take final action on an issue subject to a public hearing until after the hearing has been closed by the Chairman and any extended open record approved by the Planning Commission during the open public hearing has

expired. The Planning Commission may take action on one or more consent items under a single motion for approval, provided that there is no request for discussion on said items. If any member of the Planning Commission requests discussion on an item scheduled for consent approval, then that item shall be removed from the consent action list and subjected to a separate vote, after discussion.

Voting procedures and issues not otherwise addressed in this section shall be governed by Robert's Rules of Order.

Section 4.5.

Order of business. The order of business at regular meetings shall be:

1. call to order,

2. chairman's comments (or announcements),

3. reading and approval of minutes of previous meeting(s) and notification of closed session, if

any,

4. citizen comments,

5. appearances,

6. public hearings or meetings (continued hearings shall be conducted first),

7. unfinished business,

8. new business,

9. zoning issues,

10. miscellaneous correspondence,

11. citizen comments,

12. Town Council report, and

13. adjournment.

Section 4.6.

Special meetings. Special meetings of the Planning Commission shall be held upon call of the Chairman, and at such other times as the Planning Commission may determine by majority vote, provided that at least five (5) days advance notice is given in writing (which shall include e-mail) to each member. The Planning Commission may, by majority vote conducted at a regular meeting, establish a special meeting date, time, and location that will require no advance written notice to the members of

the Planning Commission. No formal vote or public hearing shall be conducted at a special meeting 4 which has not been subject to the public notification procedures specified in Section 4.8 of these Bylaws.

Section 4.7.

Open to the public. All meetings and hearings of the Planning Commission (with the sole exception of a Closed Session) shall be open to the public. All Closed Sessions shall be conducted in accordance with the Maryland Open Meetings Act (Maryland Annotated Code, General Provisions Article, Title 3 Subtitle 3, as amended).

Section 4.8. Notification.

Public notice of all meetings of the Planning Commission shall be provided through the posting of a notice in a public place within Centreville Town Hall at least seven (7) days prior to the scheduled date of the meeting. Such notice shall state the date, time, and location of the meeting and the actions to be taken by the Planning Commission. Public notices for all public hearings before the Planning Commission shall be provided in the form and manner prescribed by the applicable

governing statute or local code and shall be in addition to the public notice for the regular meeting at which the hearing(s) will be conducted. If no specific public notification procedures are prescribed for a matter that that Planning Commission determines to conduct a public hearing, then the hearing shall be notified by the one-time publication of a legal ad in a newspaper of local circulation within the Town

not less than fifteen (15) nor more than thirty (30) days prior to the date of the hearing. Such legal ad shall specify the time, date, and location of the meeting and provide a general description of the matter to be heard.

Section 4.9.

Special rules for Public Hearings. All persons wishing to testify at a public hearing before the Planning Commission shall place their names on an attendance list provided by the Town at the hearing site, which shall be maintained as part of the official record of the hearing. Oral public testimonies shall not be received before the public hearing has been opened by the Chairman or after the Chairman has closed the public hearing. The Chairman may, at his/her discretion, establish time

limitations on personal comments and such other special rules on public conduct as may be necessary to ensure adequate opportunity for complete and balanced public input on issues before the Planning Commission. Whenever a time limit for oral testimonies at a public hearing is established by the Chairman, then the Planning Commission shall provide an extended open record for written comments prior to closing the hearing and participants at the hearing shall be informed at the hearing of their

opportunity to submit written comments to the record in addition to or in lieu of their oral testimonies at the hearing. An extended open record for written comments shall be an option for the Planning Commission at any public hearing where no time limits on oral testimonies are needed. Any extended open record shall be established by the Planning Commission prior to the close of the hearing, along

with a time-and date-specific deadline for the receipt of written comments and directions on where and how (e-mail, parcel post, and/or hand-delivery) they may be submitted. The Chairman also may, at his/her discretion and after providing a verbal warning, request the removal of any citizen who repeatedly disrupts the proceeding by interrupting speakers who have the floor (speaking out of turn), makes offensive remarks (such as insults, catcalls, or actively incites support or opposition from other

citizens at the hearing), or acts in a hostile, combative, confrontational, or potentially threatening manner.

5

ARTICLE V

RECORDS

Section 5.1.

Duty of the Secretary. The Secretary shall arrange for the taking of minutes covering the proceedings of each meeting of the Planning Commission, documenting the actual vote on each question.

Section 5.2.

Official minutes. The minutes of a Planning Commission meeting shall not become an official record of the Planning Commission until they have been adopted by majority vote of the Planning Commission. The official minutes and all records of the Planning Commission shall constitute public records, and the Planning Commission shall arrange with the Town Council to provide for the safe keeping of those records.

Section 5.3.

Permanent files. In addition to the minutes of the Planning Commission, the Secretary shall arrange for the keeping of a permanent file of all official minutes, plats, maps, charts, reports, notices, resolutions, correspondence and applications filed with and issued by the Planning Commission.

ARTICLE VI

EMPLOYEES, CONTRACTS, AND FINANCES

Section 6.1.

Employees of the Planning Commission. The Planning Commission may request the Town Council and/or Town Manager to designate Town employees to assist in the work of the Planning Commission; and the Planning Commission may also recommend that the Town contract with consulting and regional planners, engineers, architects and other professionals for such services as may be required.

Section 6.2. Expenditures.

The expenditures of the Planning Commission, exclusive of gifts, shall be within the amounts appropriated for the purpose by the Town Council.

ARTICLE VII

COMMUNICATIONS WITH THE PUBLIC

Until such time as the Planning Commission has adopted official minutes of a meeting, the Chairman shall serve as the official and exclusive spokesperson for all communications with the public and the media regarding the actions taken at a meeting. If a meeting was chaired by the Vice-Chairman, then the Vice-Chairman shall serve as the official and exclusive spokesperson for all communications with

the public and the media regarding the actions taken at the meeting, until such time as the Planning Commission has adopted official minutes for said meeting. The Chairman or Vice-Chairman, serving in this capacity, may (at his/her discretion) refer or defer specific questions or inquiries from the public or media regarding meeting issues to the Town Manager and/or his/her designee, in accordance with

applicable Town policies and procedures. All official written letters and recommendations from the Planning Commission (representing the Planning Commission as a body) shall be issued only after approval of the Planning Commission.

6

ARTICLE VIII

AMENDMENTS TO THE BYLAWS

The Planning Commission may from time to time amend any part or parts of these rules and regulations so long as such amendments are in accordance with the laws of the State and ordinances of the Town of Centreville; such amendments shall require the affirmative vote of three (3) five (5) voting members of the Planning Commission, inclusive of the Chairman, at any open meeting.

ARTICLE IX

ADOPTION OF THE BYLAWS

Adoption of these Bylaws shall occur by the affirmative vote of at least five (5) members of the Commission, inclusive of the Chairman, at any open meeting.

Adopted this 17th day of April by an affirmative vote of ___ to ____ with ____ member(s) abstaining or absent.

ATTEST:

Secretary Amended Date:

Attest: (Secretary) 7

ISSUED BUILDING PERMITS

June 1 - 30, 2025 Permit # Applicant Owner Address Type Issue Date* Christopher Parrot/SpartanX BP-50-26 LLC William Wilson 105 Jones Street Solar Modules 6/22/2026 BP-52-26 Marci Stinson Marci Stinson 231 Edenderry Ave. Install Pellet Stove 6/11/2026 Niel Ellick/Economy BP-53-26 Restoration, LLC Adam Kutchey 264 Northfield Way Roof Replacement 6/3/2026 Niel Ellick/Economy BP-54-26 Restoration, LLC Thomas C. Andrews 245 Harmony Way Roof Replacement 6/2/2026

BP-55-26 Brett Haddaway Brett Haddaway 111 E. Brook Drive Patio 6/9/2026 BP-56-26 TL Fence, LLC William & Autumn Tilman 422 North Brook Drive Fence 6/11/2026 BP-57-26 Green Site, LLC Ray Miller 235 Watson Road Construct Bandshell 6/8/2026 BP-58-26 Chesapeake Permits Julie Barth 102 Brown Street Replace Fence 6/9/2026 BP-59-26 Brian and Sherri Oetzel Brian and Sherri Oetzel 208 Northfield Way Paver Patio 6/18/2026

Niel Ellick/Economy BP-60-26 Restoration, LLC Gary Wolfe 165 Long Creek Way Roof Replacement 6/11/2026 Pre-built detached garage to BP-61-26 Diana & Nocholas Talios Diana & Nocholas Talios 408 N. Commerce St. be placed on driveway 6/18/2026 Install Gazebo Over Paver BP-62-26 Brian and Sherri Oetzel Brian and Sherri Oetzel 208 Northfield Way Patio 6/23/2026 BP-63-26 Gennis Morris Gennis Morris 103 S. Liberty Street Fence 6/23/2026

BP-64-26 Ray Tribbitt Ray Tribbitt 106 Windsor Avenue Fence 6/24/2026 BP-66-26 Charles & Sue Bartlett Charles & Sue Bartlett 120 Hope Road porch with roof 6/29/2026

* based on the approval date by Zoning Administrator