Trash and Recycle Addendum

Municipal Curbside Trash and Recycling ITB Addendum April 8, 2026 ____________________________________________________________________________________

Q1: The bid documents indicate that the Contractor shall provide and service one (1) 4- yard container and two (2) 8-yard container on a weekly basis. Would the Town consider an equivalent service configuration using rear-load containers, such as:

• (2) 6-yard containers in place of the (2) 8-yard containers, or

• An alternative configuration providing equivalent capacity (e.g., multiple 4-

yard containers) A1: Yes, the Town currently has a 4cu. yard unit at the Wastewater Treatment Plant which is sufficient for that location and two 8 cu. yard units at the shop. The Town will need (and suggest that you propose) three (3) 6 cu. yard units at the shop location instead of the two

(2) 6 cu. Yard units mentioned, as the 8 cu. yard units are frequently filled to capacity on the

weekly basis.

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Q2: Has the Town decided whether they will continue to do curb side collection of recycling or not?

A2: The Town of Centreville’s intention is to continue curbside recycling. But no, the Town Council has not made that decision at this time and will not until the bids are reviewed and a contract is awarded.

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Q3: If the Town chooses not to continue curbside recycling, the tonnage of curbside trash collection will increase and will the successful bidder for curbside trash collection be notified?

A3: The successful bidder for curbside trash collection will be notified of any changes to the curbside recycling and will have the ability to negotiate for the adjusted curbside trash rate.

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Q4: Term of the Contract - The ITB says that the term is from July 1, 2026, to June 30th, 2027, but then it has (3-year base) shouldn’t the base period be July 1,2026 to June 30th, 2029?

A4: This is correct and was an oversite. The base period is for three years (July 1, 2026, to June 30, 2029). The contract will contain options allowing the Town to unilaterally extend the term of the contract by up to two (2) one-year extensions.

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Q5: Can we request a CPI adjustment based on water sewer / trash for Maryland on a yearly basis? This is a better method than trying to estimate cost (3) years out. This method would provide better pricing for the Town as well.

A5: The Town purposely has it set up this way for ease of annual budgeting purposes.

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Q6: If the waste collected is the responsibility of the hauler, and the hauler must bear the cost of disposal, can the waste be disposed of at other facilities as long as they are a licensed facility?

A6: No, the Town is located in Queen Annes County, and the County is part of Tri-County Landfill. The waste must be disposed of at the Tri-County Landfill.

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Q7: Can there be a fuel surcharge escalator added to the contract?

Adding a fuel surcharge escalator to a multi-year contract is both common and practical, especially given how volatile fuel prices have been globally. based on the current economic condition. It’s difficult to predict fuel cost over 3 years.

A simple example of how a fuel surcharge escalator could work within the contract.

Under this approach, the Contractor would submit a monthly fuel consumption report along with their invoice. At the start of the contract, a baseline (or “floor”) fuel price would be established—for example, $6.00 per gallon.

Ex. The Floor is $6.00 +.50 = $6.50 800-gals x .50 = $400 that will add to that month’s invoice.

The floor is $.600 - .25 = $5.75 800-gals x -.25= $200 that amount would be deducted from the invoice.

A7: The Town of Centreville is open to the option of a fuel surcharge. You may include that in your bid.

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Q8: Can a Force Majeure be added to the contact language?

FORCE MAJEURE

Neither party will be held responsible for failure to perform the duties and responsibilities imposed by this Contract if such failure is due to a fire, riot, rebellion, natural disaster, war, act of terrorism or act of God that is beyond the control of the party and that makes performance impossible or illegal, unless otherwise specified in the Contract, provided that the affected party gives notice to the other party as soon as practicable after the force

majeure event, including reasonable detail and the expected duration of the event’s effect on the party A8: No, the Town of Centreville will not be adding Force Majeure to this contract.

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Q9: Where can I find the up-to-date documents for the Trash and Recycling bids, to include the addendum?

A9: Both bids (trash and recycle) and accurate information can be found at:

https://www.beaconbid.com/solicitations/town-of-centreville/open ____________________________________________________________________________________

End of Addendum.