town council budget work session minutes

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Town Council of Centreville
Budget Work Session
March 31, 2022
5:30 p.m.
M I N U T E S
The March 31, 2022, Town Council budget work session was called to order at 5:30 p.m. by President Steven K.
Kline at the Liberty Building, 107 N. Liberty Street, 2nd floor meeting room. The following members and staff were
present: Steven K. Kline, President; Jeffrey D. Kiel, Vice President; Shelby C. Anania, Eric B. Johnson, Jr, and
Ashley H. Kaiser Members; Charles (Chip) Koogle, Town Manager; Karen Luffman, Finance Officer; Chief Joe
Saboury, Centreville Police Department; Ashley Russ, Finance Specialist; and Carolyn Brinkley, Town Clerk.
Citizens Forum
No citizens offered comments.
Discussion
 Department Budgets – Operating – Enterprise
o Ms. Luffman reviewed the revenues for the Enterprise Fund which is projected to be $2,926,091.
o Ms. Luffman reviewed the C21 budget for sewer and stated the increases included in the budget are
based on supply increases.
o Ms. Luffman reviewed the C24 budget for water and stated there is a $50,000 decrease in water meter
expense since the majority of meters will be purchased prior to the end of FY2022.
o Ms. Luffman stated that the current 2012 bond, which was for the full reconstruction of Kidwell
Avenue, is $1.46 million and is eligible to be paid off as of July 1st. The 2016 and 2017 will not be
eligible until 2025 and 2026, respectively.
o Ms. Luffman stated there currently is a $180,145 deficit in the Enterprise fund that would have to come
from the fund balance. Mr. Kline asked if the 2012 bonds were paid off, then this would put the
Enterprise fund back in the positive? Ms. Luffman stated that yes it would.
 Capital Requests
o Chief Saboury discussed his request for two (2) additional vehicles for the Police Department. He
stated he received an updated quote from a company that does not have an extensive wait for delivery
and the vehicles will be delivered completely upfitted. The proposed request to the Town Council is to
fund two (2) additional police vehicles at a total cost of $98,498 from Dana Safety.
o Chief Saboury stated there are currently two (2) vehicles with over 100,000 miles which would be
stripped of their markings and auctioned.
o There was discussion regarding the two new proposed police officers.
o Ms. Kaiser requested that the Council forgo all new positions at this point in the budget process.
o Mr. Johnson stated that he is in favor of the two new officers.
o There are currently six (6) new positions proposed for the FY2023 budget:
 Two law enforcement officers – there was no consensus
 Zoning Administrator – there was a consensus to table this position until next year
 Human Resources Specialist – there was a consensus to forego this position at this time
 Administrative Assistant – there was a consensus to forego this position at this time
 Utility Worker III – there was a consensus to hold off on this position until Mr. Matthews is
available to discuss.
o Mr. Kline asked the Town Council to be mindful that adding staff adds costs in other places in the
budget.
o Chief Saboury discussed the need for two new law enforcement officers with the Town Council and the
need to promote two officers.
o Mr. Johnson highlighted three items during Chief Saboury’s discussion – population growth; overtime
expense; and accountability.
o Mr. Kline stated the budget is currently at a $400,000 deficit and asked where the money would come
for these positions.
o Chief Saboury discussed the body worn cameras and stated the grant funding is no longer available for
existing body worn cameras. Mr. Kline asked if cameras would need to be ordered for the new police
2022-03-31 TC Approved Budget WS Minutes.doc

officer. Chief Saboury stated that the Department has spare cameras incase one breaks so that would
be given to any new officers. Chief Saboury also stated he does not anticipate purchasing new cameras
and the requested amount is to pay off the current contract.
o By consensus, the Town Council agreed to pay off the current contract for body worn cameras at a cost
of $8,740.
o By consensus, the Town Council agreed to purchase six (6) ballistic vests that will expire in FY2023 at
a cost of $9,000.
o After a discussion of the purchase of ballistic helmets, a vote was taken and all were in favor of this
purchase except Ms. Kaiser. With a 4 to 1 vote, the purchase was approved to be included in the FY23
budget.
o After the discussion of the purchase of ballistic rifle vest plates, a vote was taken and three were in
favor of the purchase and two members were not. With a 3 to 2 vote, the purchase was approved to be
included in the FY23 budget.
o By consensus, the Town Council agreed to purchase two (2) additional police vehicles for a total cost
of $98,498 for FY2023 budget.
o A total of $20,000 was included in the capital budget for the purchase of parking meters and signs.
After further discussion, this was reduced to $1,000.
o Mr. Koogle discussed the Town Hall improvements of painting and carpet which was re-bid. A vote
was taken and all were in favor of this staying in the capital budget with the exception of Mr. Kline.
With a 4 to 1 vote, the $25,000 cost for Town Hall improvements will remain in the capital budget for
FY23.
o By consensus, the Town Council pulled the revolving sidewalk fund of $30,000 from the capital
budget.
o By consensus, the Town Council agreed to include the purchase of a lawn mower at a cost of $12,000
for the Streets department.
o The Town Council decided to wait until the April 7th meeting to discuss the Enterprise Fund Capital
requests with Mr. Matthews.
o The Town Council requested to revisit the allocation of cost discussion.
o Ms. Luffman discussed the current property tax rates with the Town Council and the anticipated
revenue.
o Ms. Luffman discussed the public utility tax rate currently at $13.00. After some discussion, the Town
Council took a vote to keep the tax rate at $13.00. All voted in favor of keeping it at $13.00 and Mr.
Kline voted against. With a 4 to 1 vote, the public utility tax rate will remain at $13.00.
o There was consensus by the Town Council that no public utility tax money will be deposited into the
Permanent Fund.
o Ms. Luffman reviewed the debt schedule with the Town Council and there were no questions.
o Ms. Luffman reviewed the fund balance with the Town Council. She stated it is typically good practice
to keep a 20-30% contingency.
o Mr. Kline stated that he would draft an ordinance to place all allocation fees into an account for the
future expansion of the wastewater treatment plant.
o The Town Council revisited the A10-6610-0000 for donations. There was a vote taken to reduce this
amount to $1,000. With a 4 to 1 vote, the donations line item in the A10 budget will be reduced from
$6,000 to $1,000.
o Ms. Luffman discussed the current and proposed rates for the Insured Cash Sweep account at Shore
United Bank. By consensus, the Town Council agreed to move to a variable interest rate.
Citizens Forum
No citizens offered comments.
Motion to Adjourn
Mr. Kiel made a motion to adjourn the March 31, 2022 Town Council budget work session. Ms. Kaiser seconded
the motion, which passed unanimously. The meeting adjourned at 7:51 p.m.
Respectfully submitted,
2022-03-31 TC Approved Budget WS Minutes.doc

Carolyn M. Brinkley
Town Clerk
Action Items:
1. There are currently six (6) new positions proposed for the FY2023 budget:
 Zoning Administrator – there was a consensus to table this position until next year
 Human Resources Specialist – there was a consensus to forego this position at this time
 Administrative Assistant – there was a consensus to forego this position at this time
 Utility Worker III – there was a consensus to hold off on this position until Mr. Matthews is available
to discuss.
2. By consensus, the Town Council agreed to pay off the current contract for body worn cameras at a cost of
$8,740.
3. By consensus, the Town Council agreed to purchase six (6) ballistic vests that will expire in FY2023 at a
cost of $9,000.
4. With a 4 to 1 vote, the purchase of ballistic helmets was approved to be included in the FY23 budget.
5. With a 3 to 2 vote, the purchase of ballistic rifle vest plates was approved to be included in the FY23
budget.
6. By consensus, the Town Council agreed to purchase two (2) additional police vehicles for a total cost of
$98,498 for the FY2023 budget.
7. By consensus, the Town Council pulled the revolving sidewalk fund of $30,000 from the capital budget.
8. By consensus, the Town Council agreed to include the purchase of a lawn mower at a cost of $12,000 for
the Streets department.
9. With a 4 to 1 vote, the public utility tax rate will remain at $13.00.
10. By consensus, no public utility tax money will be deposited into the Permanent Fund.
11. With a 4 to 1 vote, the donations line item in the A10 budget will be reduced from $6,000 to $1,000.
12. By consensus, the Town Council agreed to move to a variable interest rate with the Insured Cash Sweep
(ICS) program with Shore United Bank.
2022-03-31 TC Approved Budget WS Minutes.doc