town council budget workshop minutes

Town Council of Centreville Budget Work Session March 24, 2022 5:30 p.m.

M I N U T E S

The March 24, 2022, Town Council budget work session was called to order at 5:30 p.m. by President Steven K.

Kline at the Liberty Building, 107 N. Liberty Street, 2nd floor meeting room. The following members and staff were present: Steven K. Kline, President; Jeffrey D. Kiel, Vice President; Eric B. Johnson, Jr, and Ashley H. Kaiser Members; Charles (Chip) Koogle, Town Manager; Karen Luffman, Finance Officer; Chief Joe Saboury, Centreville Police Department; Clifford (Kip) Matthews, Director of Public Works; Krystel Ebaugh, Human Resources

Manager; Ashley Russ, Finance Specialist; and Carolyn Brinkley, Town Clerk.

Citizens Forum No citizens offered comments.

Discussion  Health Insurance o Ms. Ebaugh stated the Town’s insurance increased a total of 9.6% which is based on trend. Eight percent was from prescription rate increases and 1% was from claim costs.

o She stated this percentage may change at the end of June based on the remaining time in the fiscal year.

o The health insurance costs included in the budget for any vacant or newly proposed positions are projected at the highest number and will be adjusted once the position is hired.

o By consensus, the Town Council agreed to remain at the 85% Town / 15% employee split for insurance costs.

o By consensus, the Town Council agreed to the current rate increase for health insurance.

 COLA

o The Town Council approved a 3% COLA for employees effective in March. By consensus, they will not be approving another COLA increase for the FY23 budget.

 Property and Liability Insurance o Ms. Ebaugh stated she will be attending a renewal workshop on April 12th at which time she will receive the new rates. For budgeting purposes, a 5% increase has been included in the budget and will be updated once final rates are received.

 End of Service Payout o Ms. Luffman stated that .5% of salaries is budgeted for each department to cover any end of service payouts.

o By consensus, the Town Council agreed to keep the end of service payout at .5% of salary.

 Department Budgets o Ms. Brinkley reviewed the A10 budget for Legislative Expenses (the Town Council).

o The Town Council asked to revisit A10-6610-0000 – Donations at the following meeting on March 31st.

o By consensus, the Town Council chose not to increase Town Council salaries.

o Ms. Brinkley reviewed the A70 budget for Planning and Zoning. No significant changes were discussed.

o Ms. Brinkley reviewed the A10 budget for Administration. The amount included for Special Events to contribute $300 towards First Fridays was removed.

o Chief Saboury reviewed the B10 budget for the Police Department. The salary number and corresponding line items associated with salary include the Chief’s request for two additional officers and two promotions.

o The cost of one new officer is $106,127. The Town Council asked to discuss new positions at the March 31st Budget work session when all Council Members are in attendance.

2022-03-24 TC Approved Budget WS Minutes.doc o Mr. Matthews reviewed the C11 budget for Streets.

o By consensus, the Town Council asked to see a debt reduction plan.

o By consensus, the Town Council asked to remove the line item for Sidewalk Refurbishment and Maintenance with a cost of $30,000.

o Ms. Luffman reviewed the B22 budget which is the Town’s donation to Goodwill Volunteer Fire Company. By consensus, the Town Council chose to keep this budget the same at $45,000.

o Mr. Matthews reviewed the C22 budget for Waste Removal. The increase included in the budget is based on the Town’s current contract with Chesapeake Waste.

o Mr. Kline stated he asked Mr. Koogle and Mr. Matthews to look at having a Town-owned trash removal. Mr. Matthews stated that the Town would need more than one truck incase a truck breaks down and there would need to be a dedicated staff.

o Mr. Matthews reviewed D10 budget for parks and playgrounds. Mr. Kline stated that he would like to see the street decorations increased in FY23 and would like to see projections at the March 31st meeting.

o Ms. Brinkley reviewed H40 budget for Main Street. She stated there are no changes proposed for FY23.

o Ms. Brinkley reviewed H50 budget for Economic Development. She stated there are no changes proposed for FY23.

o Mr. Matthews reviewed the H60 budget for Chesterfield Cemetery. By consensus, the Town Council agreed to 90% of the interest to continue to go to the Chesterfield Cemetery Advisory Committee.

Council requested an estimate of staff time at the Cemetery to determine the offset of cost.

o Ms. Luffman reviewed the H90 budget and stated there is a $1,000 increase requested due to an increase for attendance at meetings.

Citizens Forum No citizens offered comments.

Motion to Adjourn Ms. Kaiser made a motion to adjourn the March 24, 2022 Town Council budget work session. Mr. Johnson seconded the motion, which passed unanimously. The meeting adjourned at 8:26 p.m.

Respectfully submitted, Carolyn M. Brinkley Town Clerk Action Items:

1. By consensus, the Town Council agreed to remain at the 85% Town / 15% employee split for insurance

costs.

2. By consensus, the Town Council agreed to the current rate increase for health insurance.

3. By consensus, the Town Council will not be approving another COLA increase for the FY23 budget.

4. By consensus, the Town Council agreed to keep the end of service payout at .5% of salary.

5. By consensus, the Town Council chose not to increase Town Council salaries.

6. By consensus, the Town Council asked to see a debt reduction plan.

7. By consensus, the Town Council asked to remove the line item for Sidewalk Refurbishment and

Maintenance with a cost of $30,000.

8. By consensus, the Town Council chose to keep the Goodwill Fire Company budget the same at $45,000.

9. By consensus, the Town Council agreed to 90% of the interest to continue to go to the Chesterfield

Cemetery Advisory Committee.

2022-03-24 TC Approved Budget WS Minutes.doc