town council meeting minutes

Town Council of Centreville September 16, 2021 7:00 p.m.

M I N U T E S

The September 16, 2021 Town Council meeting was called to order at 7:00 p.m. by President Timothy E. McCluskey at the Liberty Building located at 107 N. Liberty Street, 2nd floor meeting room. The following members and staff were present: Timothy E. McCluskey, President; Steven K. Kline, Vice President; Jeffrey D. Kiel, Member; Steve Walls, Town Manager; Karen Luffman, Finance Officer; Carol D’Agostino, Main Street Manager; and Carolyn

Brinkley, Town Clerk.

 Following the Pledge of Allegiance and a moment of silence, Mr. Kline made a motion to approve the September 2, 2021 meeting minutes, as presented. Mr. Kiel seconded the motion, which passed unanimously.

 Mr. McCluskey reported that Council Member Shelby Anania and her husband welcomed a new baby boy on September 4th.

Closed Session Statement

(i) The Town Council met in closed session on Thursday, September 16, 2021 at 6:18 p.m. at the Liberty Building,

107 N. Liberty Street, 2nd floor meeting room to discuss personnel and land acquisition in accordance with the Maryland Open Meetings Act. (ii) Three members of the Town Council voted to close the session. (iii) The authority to close the session is found in Section 3-305 of the General Provisions Article.

(iv) The Town Council discussed the following topics:

 Personnel – discussed compensation of employees  Land acquisition – discussed potential land acquisition Actions: No actions taken.

The following members and staff were present: Timothy E. McCluskey, President; Steven K. Kline, Vice President;

Jeffrey D. Kiel, Member; Steve Walls, Town Manager; and Krystel Ebaugh was present for a portion of the meeting.

The meeting adjourned at 6:57 p.m.

Citizens Comments No citizens offered comments.

Appearances a. 2021 Fishing Derby Winners  The Town Council presented trophies to the 2021 fishing derby winners:

o Under 5 age category:

 Parker Custer (5 years old) – 11.5 inches o 6-10 age category:

 Vivian Custer (9 years old) – 11 inches  Finn Sass (7 years old) – 11 inches  Chase Slacum (9 years old) – 11 inches – received trophy earlier in the day o 11-15 age category:

 Cooper Williams (11 years old) – 12 inches  Logan Husman (12 years old) – 12 inches o First Fish Caught – Austin Slacum who received his trophy at the event.

b. Oath of Office – Board/Commission Members  Mr. George Sigler was sworn in as a member of the Board of Zoning Appeals to complete an existing term which expires April, 2023.

c. Carol D’Agostino, Main Street Manager – Centreville Day Update  Ms. D’Agostino reported that Centreville Day is scheduled for Saturday, October 23rd from 11:00 a.m. to 3:00 p.m. This year they are closing off Broadway to allow more space for participants to spread out therefore, the event will take place on Lawyers Row, the Courthouse green, and Broadway.

 Ms. D’Agostino reported that Broadway will be titled “Boardgames on Broadway” with a life size Candyland game as well as, a Pac-Man tournament.

2021-09-16-TC Approved Minutes.doc Page 1 of 5  There are 350 pumpkins being procured for the event again this year and, they are still deciding on whether the Idol competition will be held. The cookie baking contest will be held but the cupcake baking contest may not.

Old Business a. Public Works Agreement – MC Ventures, LLC  Mr. Walls presented the following memo:

 Mr. Kline made a motion to approve the Public Works Agreement for MC Ventures, LLC, as presented.

Mr. Kiel seconded the motion, which passed unanimously.

b. Park Meters  In the absence of Chief Saboury, the Council chose to table this discussion until the next meeting.

c. Ordinance 11-2021 – Acceptance of Cypress Street – Second Reading  Mr. McCluskey read Ordinance 11-2021 for the purpose of authorizing the acceptance of Cypress Street located in the Preserve Subdivision and all matters related thereto.

 Mr. Kline made a motion to approve Ordinance 11-2021, as presented. Mr. Kiel seconded the motion, which passed unanimously.

d. Ordinance 12-2021 Zoning Text Amendment Chapter 170 – Second Reading  Mr. McCluskey read Ordinance 12-2021 for the purpose of amending the Town’s Zoning Ordinance codified as Chapter 170 of the Town Code to allow the Planned Unit Development District as an overlay zoning district in the Traditional Neighborhood District, to amend the Traditional Neighborhood District provisions, and all regulations that accompany in order to administer and enforce the Town’s Zoning

Ordinance more effectively.

 Mr. Walls reported that the Planning Commission reviewed this ordinance the previous night and made a few minor changes. Mr. McCluskey stated that the Planning Commission forwarded a favorable recommendation to the Town Council.

 A public hearing for Ordinance 12-2021 is scheduled for October 21st. Mr. Kline requested the presence of Chris Jakubiak, Town Planner, to review the amendments being made for the benefit of new Council members.

e. Ordinance 13-2021 – Zoning Text Amendment Chapter 138 – Second Reading  Mr. McCluskey read Ordinance 13-2021 for the purpose of amending the Town’s Subdivision Regulations codified as Chapter 138 to include provisions regulating woonerfs, to revise the sidewalk standards, to allow the Planning Commission to grant flexibility in the general street standards for Planned Unit Development projects and all regulations that accompany in order to administer and

enforce the Town’s Subdivision Regulations more effectively.

 Mr. Walls reported that the Planning Commission reviewed this ordinance the previous night and made a few minor changes. Mr. McCluskey stated that the Planning Commission forwarded a favorable recommendation to the Town Council.

 A public hearing for Ordinance 13-2021 is scheduled for October 21st. Mr. Kline requested the presence of Chris Jakubiak, Town Planner, to review the amendments being made for the benefit of new Council members.

New Business a. FY2021 Year End Updated  Ms. Luffman presented the following memo:

2021-09-16-TC Approved Minutes.doc Page 2 of 5 FY21 ended on 06/30/2021 and was closed out for revenue and expense postings on 08/31/2021. Below are the final numbers by fund/department:

General Fund Revenues – 106% received (Actual $4,806,853 – Budget $4,518,236 = $288,617) General Fund Expenditures – 89% spent (Budget $4,368,184 – Actual $3,893,247 = $474,937) A10 – 73% spent ($14,128 remaining) A70 – 100% spent (reimbursable items keep A70 under budget) A81 – 117% spent ($8,523 amendment required) A92 – 94% spent ($58,535 remaining) B10 – 93% spent ($101,681 remaining) B22 – 100% spent

C11 –71% spent ($311,821 remaining) C22 –101% spent ($2,201 amendment required) D10 – 78% spent ($17,172 remaining) H40 – 98% spent ($680 remaining) H50 – under A92 in FY21 H60 –149% spent ($16,687 amendment required) H90 –15% spent ($10,797 remaining) Enterprise Fund Revenues – 110% received (Actual $2,555,727 – Budget $2,319,283 = $236,444) Enterprise Fund Expenditures – 94% spent (Budget $1,376,110 – Actual $1,292,750 = $83,360)

7-C21 – 97% spent ($21,842 remaining) 7-C24 –91% spent ($64,794 remaining) 7-C25 -110% spent ($3,276 amendment required) Total General Fund Budget Amendment - $27,411 Total Enterprise Fund Budget Amendment - $3,276  Ms. Luffman explained that overall, the General Fund and Enterprise Fund were under budget however, there were a few individual departments that were over budget due to unexpected expenses. A budget

amendment is required to bring each department to a zero balance.

 Mr. Kline asked Ms. Luffman to explain what the four (4) departments were. She stated A81 is for the 105 N. Liberty Street building; C22 is for waste removal; H60 is for the cemetery; and C25 is for the spray field.

b. Ordinance 14-2021- FY2021 Budget Amendment – First Reading  Mr. McCluskey read Ordinance 14-2021 for the purpose of amending the Town of Centreville Fiscal Year 2021 Budget and all things related generally thereto.

 A public hearing will be held on Ordinance 14-2021 at the October 21st Town Council meeting.

c. General Fund Checking/Savings  Ms. Luffman presented the following memo:

 Mr. Kiel made a motion to approve the merging of the general fund checking and savings accounts at Shore United Bank into one general fund checking account. Mr. Kline seconded the motion, which passed unanimously.

d. Dump Truck Body Purchase  Mr. Walls presented the following memo:

2021-09-16-TC Approved Minutes.doc Page 3 of 5  Mr. Kline made a motion to approve the purchase and installation from Wayne’s Welding for the 11’ custom built dump truck body at a price not to exceed $12,771. Mr. Kiel seconded the motion, which passed unanimously.

e. Weedon Street Reconstruction Project  Mr. Walls presented the following memo:

 Mr. Kline made a motion to approve David A. Bramble, Inc. to complete the Weedon Street Reconstruction Project at a cost not to exceed $438,000. Mr. Kiel seconded the motion, which passed unanimously.

Reports of Boards and Commissions a. Centreville Park Advisory Board  The Park Advisory Board met the previous week however, there were not enough members for a quorum.

b. Council of Governments  COG met on Wednesday, September 8th to discuss the Queen Anne’s County Comprehensive Plan with representatives from QAC and review what information was still needed for each town.

c. Economic Development  Mr. Kline reported that a meeting was held on September 14th at the African American Cultural Heritage Center for businesses to attend to hear from the branch managers of the local banks. He stated it was a well-attended event and the branch managers from all three banks were present. He thanked Paige Tilghman, Economic Development Manager, for a job well done on planning this event.

d. Centreville Planning Commission  Mr. McCluskey stated that the Planning Commission met the previous night and discussed the draft comprehensive plan and are about half-way through the review. He stated they reviewed a sketch plan proposed for the Turpins Farm, and provided a favorable recommendation for Ordinance 12-2021 and 13-2021.

Reports of Department Heads a. Town Manager  Mr. Walls reported that the following:

 The wooden train located at Millstream Park that has been used for many years and originally donated by Gene and Lynda Palmatary, has been removed due to safety concerns.

 Working on development agreements.

b. Town Clerk  Ms. Brinkley reported the following:

 Applications are being received for this year’s Christmas Parade scheduled for Friday, December 3rd.

The theme this year is A Gingerbread House Christmas.

2021-09-16-TC Approved Minutes.doc Page 4 of 5  Absentee ballots are being requested and returned for the upcoming election which is scheduled for Monday, October 4th at the Vincit Building, Planning and Zoning meeting room, 110 Vincit Street from 7:00 a.m. to 7:00 p.m.

Citizens Forum No citizens offered comments.

Council Roundtable  Mr. Kiel stated that the building located at 202 W. Water Street looks amazing and is looking forward to the completion of the 100 N. Liberty Street building. Mr. Kiel thanked the Centreville Police Department officers who arrived on 4-H Park Road during the 17-mile back-up on the Bay Bridge. He stated there were many cars speeding and he appreciated the officers getting this under control.

 Mr. Kline asked Mr. Walls if there was a system in place of accounting for expenses to the Town for development projects. Mr. Walls stated that yes, fees such as legal and consulting were back-billed to the applicant for reimbursement.

 Mr. McCluskey reported downtown is purple and looks great. He stated the Queen Anne’s County Goes Purple campaign held on September 8th was a great event. The fishing derby and outdoor movie event was very well attended and turned out to be a great day. Mr. McCluskey wanted to remind everyone that September 25th will be the 125th anniversary event of the Centreville Police Department from noon to 5:00

p.m. and will be held at the Police Department.

Motion to Adjourn There being no further business, Mr. Kline made a motion to adjourn the September 16, 2021 Town Council meeting.

Mr. Kiel seconded the motion, which passed unanimously. The meeting adjourned at 7:42 p.m.

Respectfully submitted, Carolyn M. Brinkley Town Clerk Council Action Items:

1. Approved the September 2, 2021 meeting minutes, as presented.

2. Approved the Public Works Agreement for MC Ventures, LLC, as presented.

3. Approved Ordinance 11-2021 for the purpose of authorizing the acceptance of Cypress Street located in the

Preserve Subdivision and all matters related thereto.

4. Approved the merging of the general fund checking and savings accounts at Shore United Bank into one

general fund checking account.

5. Approved the purchase and installation from Wayne’s Welding for the 11’ custom built dump truck body at a

price not to exceed $12,771.

6. Approved David A. Bramble, Inc. to complete the Weedon Street Reconstruction Project at a cost not to

exceed $438,000.

2021-09-16-TC Approved Minutes.doc Page 5 of 5