town council meeting minutes

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Town Council of Centreville
September 17, 2020
7:00 p.m.
M I N U T E S
The September 17, 2020 Town Council meeting was called to order at 7:00 p.m. by President Jeffrey C. Morgan at
the Liberty Building located at 107 N. Liberty Street, 2nd floor meeting room. The following members and staff were
present: Jeffrey C. Morgan, President; Timothy E. McCluskey, Vice President; Steve Walls, Town Manager; Chief
Joe Saboury, Centreville Police Department; Clifford Matthews, Director of Public Works; Karen Luffman, Finance
Officer; Paige Tilghman, Economic Development Manager; and Carolyn Brinkley, Town Clerk.
 Following the Pledge of Allegiance and a moment of silence, Mr. McCluskey made a motion to approve the
September 3, 2020 minutes, as presented. Mr. Morgan seconded the motion, which passed unanimously.
Citizens Comments
 No citizens comments were received.
Appearances
a. Centreville Police Department – Oath of Office
 Mr. Morgan swore in Joseph S. Saboury as the new Chief of Police for the Centreville Police
Department.
 Chief Saboury stated that he began his position on Tuesday, September 15th and thanked former Chief
Kenneth Rhodes for all of his help during the transition.
 Mr. McCluskey thanked former Chief Rhodes for his time in helping the transition.
New Business
a. FY2020 End of Year Budget Update
 Ms. Luffman presented the following information:
 General Fund: Revenues exceeded Expenditures by $626,195
 Local Income Tax received under budget by $16,734
 Highway User Revenue received under budget by $55,900
 License/Permits received $46,263 more than budget
 Charges for Services received $52,130 more than budget
 Overall revenue was $5,834 under FY20 budget amount
 Enterprise Fund: Expenditures exceeded Revenues by $339,624
 Water/Sewer user fee revenue received 100% of expectation ($26,634 over FY20 budget)
 Water/Sewer allocations was $86,103 under FY20 budget
 Overall revenue was $17,838 under FY20 budget amount
 A10 - Legislative
 Will require budget amendment of $5,555. Legal fees for Council of 5 put this over budget
 A70 – Planning & Zoning
 Was $13,281 under budget
 A81 – Buildings
 Will require budget amendment of $6,408. Higher than anticipated costs on 105 N. Liberty
Street repairs on the aging building put this over budget
 A92 – Administration
 $42,746 under budget
 B10 – Police Department
 $70,061 under budget
 $55,995 in encumbered overtime
 C11 – Streets
 $205,034 under budget
 $19,937 in encumbered overtime
 $3,378 in encumbered Safety/Education/Training
 $500 in encumbered Conventions/Meetings
 $1,000 in encumbered Lodging, Food, and Travel
 C22 – Waste Removal
 $3,090 under budget
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 D10 – Parks
 $3,692 under budget
 H40 – Main Street
 $11,694 under budget
 H60 – Cemetery
 Will require budget amendment of $6,398. Increase in number of grave openings/caretaker
building fire restoration damages. She stated that the increase in the number of grave openings
is covered under revenue however, the expenses will need to be amended.
 H90 - Watershed
 $7,604 under budget
 7-C21 – Sewer (Enterprise Fund)
 $69,180 under budget
 $7,186 in encumbered for Safety/Education/Training
 $366 in encumbered Conventions/Meetings
 $500 in encumbered Lodging, Food, and Travel
 7-C24 – Water (Enterprise Fund)
 Was $20,863 under budget
 $7,072 in encumbered Safety/Education/Trainings
 $500 in encumbered Conventions/Meetings
 $358 in encumbered Lodging, Food, and Travel
 7-C25 – Farm / Spray Irrigation
 $5,919 under budget
b. Ordinance 10-2020 – FY2020 Budget Amendment – First Reading
 Mr. Morgan read Ordinance 10-2020 for the purpose of amending the Town of Centreville Fiscal Year
2020 Budget and all things related generally thereto.
 Ms. Luffman reported, as noted in the FY2020 end of year update previously given, there are three
departments: A10-Legislative, A81-Buildings, and H60-Cemetery that will need budget amendments.
She stated that this is needed to balance the budget versus actual for end of the fiscal year.
 There was discussion regarding holding a public hearing for Ordinance 10-2020 at the October 1st Town
Council meeting.
c. FY2020 Audit Update
 Ms. Luffman reported that the Finance Office has been working with the auditors to gather information
relevant to the FY2020 audit. She stated that field work will begin within the following two weeks.
d. Resolution 11-2020 – Permit / Development Review Fees
 Mr. Walls read Resolution 11-2020 for the purpose of establishing certain fees, charges, and expenses to
be paid to the Town of Centreville pursuant to the authority set forth in the Town of Centreville Charter,
Town of Centreville Zoning Code, Section 170-63, and all matters relating to said rates, fees, and
charges.
 Mr. Walls reported that staff have been working on updating the fee schedule over the past year. He
stated that some rates have not been raised in nearly 20 years.
 Mr. McCluskey stated that he is in favor of moving forward and passing this resolution however, feels it
should be tabled and allow the new Council weigh in this decision.
 Mr. McCluskey requested it be added to the December 4th Town Council agenda.
Reports of Department Heads
a. Town Manager
 Mr. Walls reported the following:
 Working on developer agreements
 Working on building permits and zoning matters
 Support the transition of the new Police Chief
b. Chief of Police Report
 Chief Saboury reported that he is grateful for the opportunity to accept his appointment of Chief of the
Centreville Police Department. He thanked former Chief Kenneth Rhodes and was grateful for his help
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during the transition. Chief Saboury stated that he is very thankful to Lt. Meil as Acting Chief as well as
the whole department.
c. Director of Public Works
 Mr. Matthews stated that, as of yesterday, the Public Works Department is fully staffed.
d. Director of Finance
 Ms. Luffman said the Finance Office is working on audit.
e. Economic Development Manager
 Ms. Tilghman reported the following:
 Updating the list of businesses
 Town was able to pull through COVID-19 with, while unfortunate, only a few businesses closing
 There have been signs of investment in the Town and she is working with those inquiries
 CEDA meets on September 29th and they will be looking at the marketing efforts
Citizens Forum
 No citizens comments were received.
Council Roundtable
 Mr. McCluskey reported that the Planning Commission is continuing their work on the Comprehensive Plan
and moving forward with reviewing and drafting updates.
 Halloween was discussed and the Council agreed to send out the guidelines that were released by the County
for trick-or-treating.
 Mr. Morgan reviewed upcoming events and meetings.
Motion to Adjourn
There being no further business, Mr. McCluskey made a motion at 7:34 p.m. to go into closed session to discuss
personnel. Mr. Morgan seconded the motion, which passed unanimously.
Following the closed session, Mr. McCluskey made a motion to adjourn the regular meeting. Mr. Morgan seconded
the motion, which passed unanimously. The regular meeting adjourned at 8:22 p.m.
Respectfully submitted,
Carolyn M. Brinkley
Town Clerk
Council Action Items:
1. Approved the September 3, 2020 minutes, as presented.
2. Tabled Resolution 11-2020 – Permit / Development Review Fees until the December 4, 2020 Town Council
meeting.
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