resolution 05-2023 - travel policy for town council members

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TOWN COUNCIL OF CENTREVILLE

RESOLUTION 05-2023

A RESOLUTION OF THE TOWN COUNCIL OF CENTREVILLE TO ADOPT A TRAVEL

POLICY FOR TOWN COUNCIL MEMBERS

WHEREAS, the Town Council of Centreville recognizes the need to set policy for the purposes of Council Member travel and conference expenses;

WHEREAS, the Town Council of Centreville concurs with the recommendations of this Resolution:

BE IT RESOLVED BY THE TOWN COUNCIL OF CENTREVILLE:

Section 1.

That the Town Council of Centreville approves the Travel Policy for Council Members attached hereto as “Exhibit A.”

Section 2.

The date of passage of this Resolution is .

ATTEST: THE TOWN COUNCIL OF CENTREVILLE

Carolyn M. Brinkley, Town Clerk Steven K. Kline, President Ashley H. Kaiser, Esq., Vice President Eric B. Johnson, Jr., Member Daniel B. Worth, Member Jim A. Beauchamp, Member

EXHIBIT A

The Town Council of Centreville Travel Policy for Council Members

1. Local Travel vs. Non-Local Travel

a. Local Travel – Official travel within 50 miles of the Town Hall/accomplished in 1 day b. Non-Local Travel – Official travel involving at least one overnight stay or to a location over 50 miles from Town Hall

2. Council Members are required to pay all registration fees related to, but not limited to,

conferences, trainings, and meetings

3. Council Members are required to pay all travel expenses related to, but not limited to, hotels,

mileage, and meals

4. Council Members may submit reimbursable expenses related to those described above to the

Town of Centreville Finance Office for reimbursement following the attendance at such conferences, trainings, and meetings

5. Council Members will not receive reimbursement for any expenses described above if they did

not attend

6. If Council Member has a hardship, they can request a waiver from the Town Council for upfront

costs paid by the Town a. Payroll deductions can be made through the Council Member’s monthly pay

7. Travel budget requests should be submitted as part of the annual budget process and should

directly relate to the Official’s duties and provide a benefit to the Town

8. Council Members should use the most economical mode and class of transportation reasonably

consistent with scheduling needs