water tower maintenance award of bid proposal
Document April 20, 2023 · 1 page(s)
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This memo recommends awarding the Town of Centreville’s five-year water tower maintenance contract to Southern Corrosion at $38,653.00 per year following a formal bid process (bid packages issued March 1, mandatory pre-bid March 17 with eight attendees, bids read March 31, three proposals received). An addendum allows the town to extend the initial five-year agreement to ten years and the contract includes a termination clause permitting cancellation with ample notice.
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THE TOWN OF CENTREVILLE 101 LAWYERS ROW CENTREVILLE, MD 21617 410-758-1180 FAX 410-758-4741 WWW.TOWNOFCENTREVILLE.ORG MEMORANDUM To: Town of Centreville, Council Members and Town Manager From: Kip Matthews, Director of Public Works Department of Public Works Re: Water Tower Maintenance – Award of Bid Proposal Date: April 13, 2023 An invitation for bid was requested from the Department of Public Works for a five (5) year service contract for the maintenance of the Town of Centreville water towers. Bid packages were made available on Wednesday, March 1, 2023. There were eight (8) companies that attended the mandatory on-site pre-bid meeting held on Friday, March 17, 2023. The invitation for bid was closed and submitted bids were read publicly on Friday, March 31, 2023. There were three (3) companies who submitted proposals. An addendum was issued after the initial proposal was posted, adding a clause that the Town would consider an extension to a longer-term contract, as suggested by the companies submitting proposals. The initial agreement will start the five (5) year commitment, with the understanding it can be extended to a ten (10) year contract. There is a clause to terminate the contract at any time, with ample notice. Staff recommends the award to Southern Corrosion for $38,653.00 per year, for the first five (5) year agreement. PROPOSED MOTION: I MAKE A MOTION TO APPROVE THE WATER TOWER MAINTENANCE PROPOSAL TO SOUTHERN CORRISION, FOR THE INITIAL FIVE (5) YEAR AGREEMENT, NO TO EXCEED $38,653.00 PER YEAR.